PhD – Fall enrolment & registration guide


Fall 2020 & Winter 2021 Enrolment & Registration Guide for Doctoral students.

COVID-19 related updates regarding the Fall Term and more can be found on the COVID-19 Information for Students.

Please review the information below on the enrolment and registration process. If you have any questions, please consult your admin advisor, Christine Chan.

For guides to our other degree programs:

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Understanding “enrolment” & “registration”

Enrolment is the process of choosing and signing up for courses on the University of Toronto Student Web Service, also known as ACORN. You will need to log into ACORN with your UTORid and password.

Registration:

A student is only considered “registered” once they have made minimum tuition payment or deferred tuition – our Doctoral Students in the funded cohort may defer fees. Students are able to enrol in courses without making tuition payment first. Course enrolment start date is typically late July, and minimum payment is typically due late August.

However, to keep all the courses you have enrolled in, you must pay/defer fees by September 11th.


Please click here to review our notes on how & when to make tuition payment


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Adding & Dropping Elective courses

Adding courses(s)

Students enrolled in the doctoral program are required to complete elective courses in partial fulfilment of pre-candidacy requirements. Elective courses must be graduate level (i.e. PhD or Master’s level) and may be taken either inside or outside the Faculty of Information. Any elective courses taken at the undergraduate level will not count towards the degree. Check that the courses you have selected meet degree requirements and discuss your electives with your Research Advisor.

Procedure to enrol in PhD level INF3000-level courses:
Doctoral students may add PhD level (e.g. INF3000-level code) courses directly using ACORN. To add/enrol in these courses, go to “Enrol & Manage” in ACORN. More below under Courses & Timetables.

Procedure to enrol in Reading/Research Courses (INF3015H):
Students are allowed to take up to 2 reading courses (course code: INF3015H + individual title) in partial fulfilment of this requirement.

  • Provide your Research Advisor with a brief justification for creating the reading course
  • Work with your Research Advisor to identify and confirm an appropriate instructor for the proposed reading course
  • You and the instructor will then complete the Reading/Research course form and prepare a syllabus that includes a course description, course learning outcomes, a paragraph connecting them to program learning outcomes [match the learning outcomes to the iSchool’s PhD leaning outcomes], a reading list/deliverables, and a note regarding whether ethics approval is needed. A link to the iSchool’s policy on syllabi is linked within our academic regulations.
  • Obtain your Research Advisor’s signature
  • Submit the Reading/Research course form and syllabus to Student Services
  • The PhD Director gives final approval for the course and Student Services contacts the student to confirm enrolment in the reading course
  • See Example of INF3015H Reading Course Syllabus

Procedures to enrol in PhD level courses in other departments/faculties/programs within UofT:
Students may take a maximum of 4 half-credit course (2.0 FCEs) in other departments/faculties/programs. Within this maximum, students may enrol in up to 2 half-credit courses (1.0 FCE) outside the University of Toronto. Elective courses require the approval of the student’s Research Advisor, the course instructor, and the PhD Director.

  • Provide your Research Advisor with a justification for the choice of elective
  • If your Research Advisor approves your choice of elective, the student then approaches the course instructor to request permission to take that course
  • If the instructor gives that permission, complete an Add/Drop form, and attach to it the justification for taking the course, the course description/syllabus (which clearly states that the course is PhD level) and submit these to the instructor and Research Advisor for their signatures
  • Submit the Add/Drop form and syllabus to Student Services
  • The PhD Director gives final approval for the course and Student Services contacts the student to confirm enrolment in the external course

Procedures to enrol in PhD level courses in other departments/faculties/programs outside UofT:
Within the allowable 4 half-credit (2.0 FCEs) external courses, students may enrol in 2 half-credit course outside UofT (1.0 FCEs).

  • Provide your Research Advisor with a justification for the choice of elective
  • If your Research Advisor approves your choice of elective, the student then approaches the course instructor to request permission to take that course
  • If the instructor gives that permission, complete the appropriate SGS Exchange form (see under Exchanges & Agreements, this replaces the Add/Drop form) and attach to it the justification for taking the course, the course description/syllabus (which clearly states that the course is PhD level) and submit these to the instructor and Research Advisor for their signatures
  • Submit the Exchange form and syllabus to Student Services
  • The PhD Director gives final approval for the course and the School of Graduate Studies contacts the student to confirm enrolment in the external course

Procedures to enrol in Master’s level courses in the Faculty of Information or in other departments/faculties/programs:

  • Provide your Research Advisor with a justification for the choice of elective and how the course aligns with iSchool’s PhD leaning outcomes
  • If your Research Advisor approves your of elective, the student then approaches the course instructor to request permission to take that course and obtain their written agreement that the work assigned to the student will be consistent with that of a doctoral level course (e.g., a longer, more in-depth paper, a more sophistical theoretical treatment)
  • If the instructor gives that permission, complete an Add/Drop form, and attach to it the justification for taking the course, the course description/syllabus, and confirmation of doctoral level work, and submit these to the instructor and Research Advisor for their signatures
  • Submit the Add/Drop form and supporting information to Student Services
  • The PhD Director gives final approval for the course and Student Services contacts the student to confirm enrolment in the external course
  • See Examples of confirmation of doctoral level work

Students are only able to add/enrol in courses once enrolment has started for them. Every graduate unit has their own enrolment start time. Be sure to review the information shared under key academic dates and deadlines to find out the Faculty of Information enrolment start times.

 

Dropping course(s)

If you need to drop course(s) during an academic term, you will also do so through ACORN prior to the deadline by which students can drop course(s) without any academic penalty. Please refer to key academic dates and deadlines below to find out the drop deadlines for Fall & Winter courses.

Please review detailed information on our guide on dropping courses.

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Fall & Winter courses & timetables

Fall & Winter courses and timetables were posted July 10th. Note: subject to change – check regularly for latest updates.

For your convenience, below is a list of PhD level iSchool courses that are being offered this year:

Course Code Course Title Session Instructor Day Time Notes
INF3001H-F Research in Information – Foundations Fall 2020 Patrick Keilty Wednesdays 1-4pm
INF3009H-F Theory and History of Media Technology Fall 2020 Jeremy Packer Wednesdays 9am-12pm
INF3100Y-Y Special Topics in Information: Dissertation Argument Structure Fall 2020 & Winter 2021 Brian Cantwell Smith Fridays 10am-12pm 3rd+ year PhD students. Runs September – April. Meets on several Fridays throughout the fall 2020 and winter 2021 academic year, dates TBA.
INF3010H-S Power, Media and Technology Winter 2021 Sarah Sharma Tuesdays 10am-12pm Priority given to PhD students
INF3012H-S Social Scientific Methods for Media Winter 2021 Jeffrey Boase Thursdays 1-4pm
INF3101H-S Special Topics in Information: Interaction Design Winter 2021 Cosmin Munteanu Tuesdays 6:30-9:30pm Priority given to PhD students
BKS2000H-S Advance Seminar in Book History and Print Culture: The Archive as Text Winter 2021 Heather MacNeil Tuesdays 2-4pm PhD students in BHPC collaborative specialization; Non-BHPC students welcome with permission from instructor
KMD1002H-S Application in Knowledge Media Winter 2021 James Slotta Wednesdays 1-4pm PhD students in KMD collaborative specialization

Notes:

INF3003H: Research in Information – Frameworks and Method  will be offered in 2021-2022. Students can take INF3012H:  Social Scientific Methods for Media as a methods course if they’d like in 2020-2021.

INF3010H: Power, Media and Technology is offered this upcoming 2020-2021 year and every other year going forward (next offered 2022-2023). If you are in the MTC concentration, please ensure you enrol in INF3010H this year.

INF3014H: Cultural Interpretive Methods for Media and Technology will be offered in 2021-2022.

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Key academic dates & deadlines

Enrolment start times
Returning students: July 24th, 6a.m.

Incoming students: July 31st, 6a.m.

All times are eastern standard time as per ACORN.

Key Dates
Fall term (F section)

  • Classes are from September 14, 2020, to December 14, 2020; exam week is December 15-21, 2020 (if applicable).
  • Final date to enrol in F or Y section courses: September 21, 2020
  • Final date to drop F section courses without academic penalty: October 26, 2020

Winter term (S section)

  • Classes are from January 4, 2021, to April 9, 2021; exam week is April 12-16, 2021 (if applicable).
  • Final date to enrol in S section courses: January 18, 2021
  • Final date to drop S section courses without academic penalty: February 22, 2021

Full term (Y section)

  • Classes are from September 14, 2020, to April 9, 2021.
  • Final date to enrol in F or Y session courses: September 21, 2020
  • Final date to drop Y section courses without academic penalty: February 22, 2021
See Key Academic Dates & Deadlines 

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