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Records Management Assistant – Canada Summer Jobs Program

Closes on Friday, December 03, 2021
YWCA Toronto
Toronto, ON, Canada
Full Time (Contract)

 

Organization Name
YWCA Toronto
Job Title
Records Management Assistant – Canada Summer Jobs Program
Job Type
Full Time (Contract)
Location
Toronto, ON, Canada
Posting Date
11/22/2021
Submission Deadline
12/03/2021
Job Start Date (Expected):
01/04/2022
Target Audience
  • Current Students
Job Category
  • Archives
  • Information Systems
  • Knowledge Management
  • Records Management
Job Description

Records Management Assistant – Canada Summer Jobs Program

Executive Office & AdministrationJOB ID: EXEC0598Employment Type: Full-Time, ContractWork Hours: 35 hours per weekSalary: $14.35 per hour (subject to pending legislation)Location: 87 Elm Street, Toronto, ON M5G 0A8Contract Start Date: January 4, 2022Contract End Date: February 25, 2022Application Deadline: Friday, December 3, 2021

JOIN OUR TEAM

YWCA Toronto strives to uphold anti-discrimination practices and anti-oppression principles to ensure that the rights of all individuals are respected and protected. We work to promote a climate that is welcoming of all women and individuals who identify as Trans, intersex, non-binary, agender, and/or Two-Spirit. We encourage applications from women and gender diverse people from all races, ethnic origins, religions, abilities and sexual orientations.The Records Management Assistant is responsible for assisting to coordinate and carry out two records management projects for the Executive Office and Administration department.

ABOUT YWCA TORONTO

YWCA Toronto is dedicated to improving the lives of women and girls. Our programs promote equality, economic security and lives free from violence. We help women and girls flee violence, secure housing, find jobs, establish their voices, enhance skills and develop confidence. We offer a range of housing options, employment and training programs, community support programs, girls’ programs and family programs. We also engage in systemic advocacy.

KEY RESPONSIBILITIES

  • Participates in planning and status meetings;
  • In collaboration with the Office Co-ordinator: conducts a review of the records held at the offsite storage site, Access; coordinates with Business Administrators and Managers at all locations to arrange for delivery and sorting of file boxes;
  • Supports Business Administrators and Managers to classify, organize and determine the appropriate location of files, or to have files destroyed; and updates and stores master documents and lists;
  • In collaboration with the Part-Time Administrative Assistant: conducts a review of historical documents and materials (photographs, clippings, etc.);
  • Develops a plan for organizing and displaying items, physically and/or digitally; and scans, files and stores documents;
  • Types correspondence, memos, and forms;
  • Maintains accurate notes, calendars and project planning documents;
  • Performs filing, photocopying, scanning and faxing;
  • Ensures confidentiality of documents;
  • Ensures that the Health and Safety Guidelines are followed in accordance with the policies and procedures of YWCA Toronto;
  • Any other duties/special projects as assigned by the Manager.

QUALIFICATIONS

  • Eligible for employment through the Canada Summer Jobs program;
  • An interest in administrative or business careers would be an asset;
  • Advanced competence in the use of computer software packages in word processing and desktop publishing is required as well as good oral and written communication skills;
  • Highly detail oriented with a focus on quality and accuracy;
  • Ability to manage confidential information and deal with sensitive issues;
  • Excellent organizational and administrative skills;
  • Ability to work under pressure in a fast-paced environment;
  • Ability to work with a range of people within a multi-cultural unionized environment.

Vaccination Policy:

In accordance with YWCA Toronto’s COVID-19 Vaccination Policy, all YWCA Toronto employees are required to be fully vaccinated with a COVID-19 vaccination series by October 30, 2021. As a condition of hire, new staff will be required to submit proof of vaccination prior to their first day of work. The YWCA will consider written requests for accommodation under the Human Rights Code on a case by case basis and will accommodate those individuals who are legally entitled to accommodation.

HOW TO APPLY

Please submit cover letter and résumé to Julia Horel, Manager of Executive Office and Administration at executiveofficejobs@ywcatoronto.org. Please quote JOB ID number EXEC0598 and your name in the subject line.

Please note: Eligible applicants must: (1) Be between 15 and 30 years of age at the start of the employment; (2) Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment; (3) Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.A vulnerable sector police reference check is required by the successful candidate prior to hiring. YWCA Toronto is a unionized workplace. Staff are represented by CUPE Local 2189. This position is not within the Bargaining Unit. YWCA Toronto promotes the principles of anti-oppression and adheres to the tenets of the Ontario Human Rights Code. We encourage applications from women and gender diverse people of all races, ethnic origins, religions, abilities and sexual orientations. YWCA Toronto provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted, please advise us if you require any accommodation. While we thank all candidates for their interest, only those selected for an interview will be contacted. YWCA Toronto is a Scent-Sensitive Workplace.Posting date: November 22, 2021

Please include the public link to your posting if available
https://www.ywcatoronto.org/aboutus/careersatywcatoronto/currentopportunities
Application Process
executiveofficejobs@ywcatoronto.org