Latest Faculty of Information Jobs

Graduate Reference Assistant (GRA)

Closes on Friday, July 15, 2022
E.J. Pratt Library (Victoria University Library)
Toronto, Ontario
Part Time (Contract)
Organization Name
E.J. Pratt Library (Victoria University Library)
Job Title
Graduate Reference Assistant (GRA)
Job Type
Part Time (Contract)
Toronto, ON, Canada
Posting Date
Application Deadline
Job Start Date (Expected):
Late August 2022
$26.00 per hour
Target Audience
  • Current Students
Job Category
  • Library – Academic
Job Description
Position OverviewVictoria University Library is currently recruiting for a Graduate Reference Assistant position to work in the Reader Services Department in the E.J. Pratt Library. This is an excellent opportunity for current Faculty of Information students to gain relevant experience and mentorship opportunities in an academic library.Under the direction of Reader Services and Instruction Librarians, the Graduate Reference Assistant is responsible for providing reference service, online, via email, by telephone, and in-person. The successful candidate delivers reference and research services to students, faculty, staff, and other library patrons, as well as basic circulation service. The incumbent(s) will also provide assistance to the librarians with the library’s instruction program, helping to prepare lesson plans and teaching materials, and assisting in the delivery of workshops.The incumbent will be closely involved with other activities of the reference team, working on special projects in addition to regular duties, which may include providing assistance with the deselection of the general collection, outreach and promotion of library’s services, exhibitions, and other tasks. An ideal candidate for this position would possess an interest in research, instruction, and other aspects of academic librarianship.The specific professional and academic interests of the successful candidate(s) will also be taken into consideration in the assignment of tasks and responsibilities. The successful candidate also performs other duties as required.Qualifications● An undergraduate degree is required● Must be currently enrolled as a graduate student in library and information science or beginning the program in September at theUniversity of Toronto● In-progress or completion of INF1310H: Introduction to Reference or comparable coursework or experience in providingreference service or research support in any type of a library, archives and other research institution● Current knowledge of print and electronic resources offered by the University of Toronto Libraries (UTL) system● Understanding of the Library of Congress (LOC) classification system.● Excellent interpersonal and relationship building skills and the ability to work in a team● Ability to learn on the job and independently● Superior oral and written communication and presentation skills● Ability to maintain professionalism and cordiality when working with library users and staff members.Preferred Qualifications● An undergraduate or graduate degree in the humanities and/or social sciences is preferred● Candidates with knowledge or experience in rare books, special collections, archives and other heritage resources andinstitutions are encouraged to apply for this position● Experience providing reference services in a library.Work WeekThe schedule will be determined as based on the library’s needs and the availability of the successful candidate(s). The Graduate Reference Assistant will work between ten to twenty hours per week, Monday to Friday, within the hours of 9:00 am and 5:00 pm. The candidate should indicate their preferred number of hours per week in their cover letter. The candidate should be available and prepared to work both/either on site and/or remotely, with the balance between the two subject to change over the course of the year, depending on the status of campus closures.Application Process & TrainingInterested students should submit a résumé and cover letter as a single file (PDF or Word) by email to Roma Kail, Head, Reader Services, at with the subject line “Graduate Reference Assistant” by July 15, 2022. Students must state their scheduling availability in the cover letter during both fall and winter semesters. We aim to provide training during the last week of August and/or the first week of September. Please indicate if you are available.We thank all applicants for their interest in this position. However, only those selected for an interview will be contacted.Victoria University is committed to equity in access to employment and a diverse and inclusive workplace. The University encourages applications from racialized persons/persons of colour, women, Indigenous people, persons with disabilities, LGBTQ persons, and others who may contribute to the further diversification of ideas. If you require accessibility accommodation, please contact the Human Resources Department
Application Process
Interested students should submit a résumé and cover letter as a single file (PDF or Word) by email to Roma Kail, Head, Reader Services, at with the subject line “Graduate Reference Assistant” by July 15, 2022.
Any other important information?
About Victoria University LibraryLocated on the Victoria University campus, the E.J. Pratt Library collection numbers approximately 250,000 items and contains books, periodicals, documents, pamphlets and specialized material, excluding theology, which support undergraduate studies at Victoria University.Academic programs at Victoria include interdisciplinary Vic One and Vic One Hundred, Creative Expression and Society, Education and Society, Literature and Critical Theory, Material Culture & Semiotics, Renaissance Studies, and Science and Society.Our collections are also strong in in the areas of Canadian Studies, History, Classics, English, French, and German literature, Near Eastern Studies, Philosophy, Political Science and Religious Studies. Special and book collections include works by and about E.J. Pratt, Northrop Frye, Samuel Taylor Coleridge, Virginia Woolf / Bloomsbury, John Wesley, and many others.
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