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Corporate Records Assistant

Closes on Sunday, July 14, 2024
City of Richmond
Richmond, BC
Full Time (Permanent)
Organization Name
City of Richmond
Job Title
Corporate Records Assistant
Job Type
Full Time (Permanent)
Location
Richmond, BC, Canada
Posting Date
06/24/2024
Application Deadline
07/14/2024
Compensation
$35.50 – $41.79/hr
Target Audience
  • Recent Graduates
  • 0–5 Years of Experience
Job Category
  • Information Systems
  • Knowledge Management
  • Records Management
Job Description
The City of Richmond is committed to be the most appealing, livable, well-managed community in Canada, a goal that is only made possible by developing our most valuable asset – our people. This is a great opportunity to join our team and shape our community. The City of Richmond offers competitive pay programs, comprehensive benefits and attractive incentives. If you are looking to make a difference, and to share our vision “to be the most appealing, livable, and well-managed community in Canada”, then please apply.

Overview
The Corporate Records Assistant, as part of the Records and Information team, supports the City’s implementation of effective and forward-thinking Records Management best practices.

Examples of key responsibilities include, but are not limited to:
Maintaining the City’s corporate records system
Classifying and coding records of high corporate value
Auditing and monitoring document profiles in the electronic document management system
Implementing approved classification categories
Indexing corporate information to support retrieval
Providing assistance to staff in using the electronic document management system
Responding to research requests from both internal and external customers
Maintaining a central storage facility for City records, including off-site records retrieval
Implementing retention rules on City records, including confidential destruction
Managing vital records as required
Assists with transfers of records to records centre from all departments

Knowledge, Skills & Abilities:
Sound knowledge of the principles, legislative requirements, practices and techniques of corporate records management systems
Sound knowledge of the benefits and challenges of records management in a dynamic digital environment
Sound knowledge of the general functions of the City, including the City Clerk’s Office
Ability to compile statistics to support the Records and Information team
A high degree of computer literacy and an aptitude for working with a variety of different software packages and systems, particularly eDOCS DM/RM, Inmagic DB/Textwords, Adobe Acrobat, and the Microsoft Office suite. Knowledge and/or experience with Microsoft 365 and SharePoint is a bonus
Ability to communicate effectively with customers, especially for incoming research requests and reporting findings in a concise manner
Ability to establish and maintain effective working relationships with internal and external customers
Meticulous attention to detail

Qualifications and Experience:
Completion of the 12th school grade supplemented by post-secondary records and information management courses and considerable records management related experience.
Valid Class 5 Driver’s Licence for the Province of British Columbia.

Working Conditions:
Office environment with regular trips to an offsite Records Storage warehouse and occasional shifts at the City Archives

Please include the public link to your posting if available
https://tre.tbe.taleo.net/tre01/ats/careers/v2/viewRequisition?org=TRQS8M&cws=37&rid=1943
Application Process
Apply online https://tre.tbe.taleo.net/tre01/ats/careers/v2/viewRequisition?org=TRQS8M&cws=37&rid=1943