Latest Faculty of Information Jobs

Archives Assistant

Closes on Friday, August 23, 2019
Dalhousie University
Halifax, NS

The Dalhousie University Archives is seeking to hire two  Archives Assistant positions from September 2019 to March 2020 that will contribute to a major archival description project for approximately 30.5 metres of textual and photographic materials from 106 distinct fonds acquired by the Archives.

The Key Responsibilities for these positions include:

– Review case files and accession records for each fonds/collection. Complete any additional background research required on the individual or organization for use in the descriptive component of the project, including research into creators for authority records.

– Complete physical assessments of the materials including the appraisal and re-appraisal of each fonds/collection. Create appraisal reports with recommendations on whether the fonds/collection should be retained by the Archives.

– Create Rules for Archival Description compliant fonds-level descriptions for each fonds/collection as well as create authority records with appropriate subject, geographic and names as part of the anticipated outputs.

– Re-house textual materials with each fonds/collection in acid-free folders and boxes and approved archival photographic sleeves for photographic prints and negatives. Create descriptions below the fonds-level as necessary.

– Complete data entry and uploading of all descriptions into the Archives’ Access to Memory database and upload the fonds-level descriptions in MemoryNS.

This position requires heavy lifting as well as pushing carts and climbing ladders. Periodic exposure to dust and debris on materials.


–          Educational background in archival or library studies, with a specialization or previous work experience in archives is essential.

–          Experience with computer applications (word processing, database, spreadsheet, etc.) and information systems (both personal computer and network) is required.

–          Must have demonstrated knowledge of current theory and practice relating to recorded information management; archival theory, principles and practice; archival appraisal; and Rules for Archival Description.

–          Strong communication (oral and written) skills are required. Demonstrated ability to work effectively both independently and as part of a team.

Applications can be made by applying on-line at:

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