Latest Faculty of Information Jobs

Archives & Corporate Records Archivist

Closes on Friday, May 31, 2019
Toronto, ON
Full Time

Requisition ID: 61488


We are committed to investing in our employees and helping you continue your career at Scotiabank.


The Archivist develops and implements the Bank’s Archives and Information Management Program, including the appraisal, acquisition, arrangement, description, and management of archival records in all forms of media.

In this role, the incumbent is responsible to provide comprehensive reference services to a diverse clientele researching archival records in all forms of media and undertake outreach activities with client groups and external organizations to promote awareness of the Archives and Information Management Program and Scotiabank’s corporate history.

Key Accountabilities


  • Archives and Information Management Program Execution
    • Assist in the effective execution of the Bank’s Archives and Information Management Program and provide quality customer service by:
    • Executing operational and project activities and resources, advise on contracts with third-party vendors; monitor legislation and Bank initiatives and maintain the security of the holdings.
    • Implementing operational activities and projects to ensure the secure destruction, preservation and accessibility of the collection.
    • Developing and building the Scotiabank Archives collection by appraising the legal, operational, and archival value of all corporate information assets produced by Scotiabank.
    • Ensuring accessibility of the collection by applying physical arrangement and intellectual descriptive standards.
    • Advising Bank business lines on the management of their active records including their creation, organization, and classification; monitoring compliance with the Records and Information Management Policy scheduling directives and guidelines.
    • Manage an assigned budget allocation for preservation supplies and digitization hardware and software, outreach initiatives, and resource maintenance services.
    • Delivering comprehensive reference services which facilitate access to records by supplying diverse business lines with required information assets.
    • Developing and delivering a range of strategic projects – as required.
  • Best Practice Centre
    • Contribute to the overall effectiveness of the department and maintain knowledge of best practice in the Bank’s Archives and Information Management Program by:
    • Developing and delivering professional training on Archives and Information Management policy and procedures to all Bank business lines, delivered in diverse and engaging formats including in-person, online, in writing, and via teleconference
    • Developing and implementing information systems: develop, monitor, and populate a searchable electronic database of descriptions for records adhering to the Scotiabank Archives’ established information management standards
    • Providing input with respect to the development of archival and corporate records’ strategies based on current and evolving trends
    • Contributing to the development/ revision of the departments workflows and procedures to ensure continuous improvement, incorporating employee suggestions recommendations where warranted
    • Developing and maintaining effective relationships with peers to ensure collaborative and consistent management across all shifts


Education and Other Requirements

  • Master of Information (or equivalent) from an American Library Association (ALA) accredited institution with a specialization in Archives and Information Management, or equivalent.
  • 3-5 years’ experience working in an archives or corporate records management department executing and developing records management policy and providing comprehensive research and reference services.
  • Experience evaluating and applying Archives and ISO standards to arrange and describe records of all media types.
  • Current knowledge of applicable standards and legislation, such as ISO-15489, The Bank Act, PIPEDA, and the Copyright Act.
  • Extensive knowledge of preservation standards, techniques, and best practices to plan and conduct the appropriate means to preserve permanent information assets.
  • Knowledge of historical and technological development of media (maps, photographs, electronic records, sound and moving images, artifacts) to determine appropriate preservation actions



  • Demonstrated ability to develop and deliver training programs.
  • Propensity to engage colleagues to foster a supportive and positive work environment.
  • Demonstrated familiarity with project management theories and best practices.
  • Demonstrated experience applying relevant legislation and regulations related to corporate records management and information access and privacy procedures.
  • Demonstrated experience developing and implementing digital descriptive database tools and electronic document management and content-management systems.
  • Demonstrated experience delivering fast-paced client-driven reference services.

Location(s):  Canada : Ontario : Toronto

How to apply:

As Canada’s International Bank, we are a diverse and global team. We speak more than 100 languages with backgrounds from more than 120 countries. We value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

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