Latest Faculty of Information Jobs

Librarian/Information Specialist

Closes on Wednesday, May 31, 2023
Sunnybrook Health Sciences
Toronto, Ontario
Full Time (Permanent)
Organization Name
  Sunnybrook Health Sciences
Job Title
  Librarian/Information Specialist
Job Type
  Full Time (Permanent)
  2075 Bayview Ave, Toronto, ON, M4N 3M5
Posting Date
Application Deadline
Target Audience
  • 0–5 Years of Experience
Job Category
  • Archives
  • Information Systems
  • Library – Academic
  • Library – Public
  • Records Management
Job Description
  We currently have a Regular Full-time opportunity for a Librarian/Information Specialist in the Library Services at our Bayview Campus.

Hours of Work:

Weekdays: Days, 8 hrs; As per schedule with some flexibility required

Summary of Duties

From our beginnings as a hospital for Canadian veterans, Sunnybrook has flourished into a fully affiliated teaching hospital of the University of Toronto, evolving to meet the needs of our growing community. Today, with 1.3 million patient visits each year, Sunnybrook has established itself across three campuses and is home to Canada’s largest trauma centre.
The Library Services is situated within the Education Portfolio and is considered a strategic enabler that is accessible to Sunnybrook staff, physicians, educators, volunteers, researchers, and students, serving 10,000+ staff and more than 5,000 learners across the Sunnybrook system offering leading medical information and resources with remote access.
As a facilitator of education, engagement and collaborative action, Library Services is committed to supporting strategies that promote equity, engagement, accessibility and inclusion in all care, learning, research and working environments. Through leadership and vision, Library Services supports initiatives that enable antiracism, anti-oppression, health equity, joy at work, accessibility, sustainability practices, and future learning opportunities for patients and family. Reporting to the Library Services Director and working in collaboration with colleagues/partners across the organization, the successful candidate is innovative and enthusiastic with strong commitment to inventing the future of healthcare.

Conduct literature searching including systematic and scoping reviews; provide reference services, orientation and provide research consultations and assist/train library users in the use of electronic medical and scientific databases, online catalogues, internet, books, journals, etc.
Design and deliver library instructional activities (in person or virtual) i.e. classroom training, orientation, workshops, one-on-one training, etc. and organize and assist in promotional activities such as exhibitions, displays, open house, demos, educational seminars, marketing materials etc.
Assist Director in planning, maintaining, updating, designing, developing, and launching of information architecture such as online information portals, Intranet, and Internet websites, as well as various databases, other online resources, guides, and service projects to promote technology-enhanced teaching and learning activities
Proficient/knowledgeable in using LibGuides and other software to develop, review, update and host online information portals, and library websites via content management system.
Actively engaging with staff, physicians, students, patients and family, volunteers, and partners to facilitate learning and research
Planning, designing and information gathering, holding focus groups with stakeholders; traveling between campuses to provide services as required inclusive of inventory analysis
Adding curated and recommended e-content, reviewing and revising portal links, and assist with collection development activities and technical processing of all materials and inputting of information into the integrated Library management system (e.g. Alma/Primo)
Maintenance and data input for online journals and e-books holdings lists; communicate with vendors to resolve access issues, etc. as needed.
Develop (online/print) marketing materials for Library’s services, resources, facilities, inclusive of dissemination.
Assist Director in liaising with the Health Science Information Consortium of Toronto, other library networks, and content providers/vendors to maintain resource subscriptions/purchases; research on cost-effectiveness and usage of different types of resources and other services, and provide recommendations to the Director.
Conduct surveys to collect users’ feedback in collection development and library services.
Provide customer service to all library users, inclusive of help desk.
Assist Director in planning and organizing meetings and reviewing meeting materials, minute taking and management of department’s files and documents and perform auditing, weeding, shelving, ILL and reproduction services.
Assist Director in tracking spending on collection development areas, budgeting assigned areas and creating policies, procedures, and
workflows of library operations and invoice processing, inclusive of Accounts Payable
Maintain daily statistics of all services and usage of resources, assist the team in the compilation and reporting of data
Any other work/project as assigned by the Director from time to time and as required by Library.

Master’s degree in Library/Information Science accredited by the American Library Association
A minimum experience of 3 years is preferred in an academic health sciences environment
Demonstrated knowledge of software and Integrated library systems and demonstrated skills, such as LibGuides, Screencast-o-matic, Canva, Microsoft Office, EndNote, CMS, and SharePoint
Experience with library automation technology e.g. Ex Libris’ Alma/Primo and initiatives to learn new technologies. Working knowledge in cataloguing is essential.
Experience in developing library promotional and instructional materials/activities and strong interest in planning and developing creative promotional, teaching/learning materials including interactive tutorials for library users
Demonstrated knowledge of Canadian medical libraries, health care system, copyright laws and library legislations, ILL Systems, bio-medical and scientific print and e-resources, products and services and experience delivering instruction and library tours and orientations.
Demonstrated proficiency in evidence-based research and information sources and bio-medical database searching
Project planning, planning of events and library displays and outreach; ability to communicate and collaborate with health care professionals and scientists.
Enthusiastic, resourceful, punctual and detail-oriented with excellent analytical, organizational, and problem-solving skills and passion for continuous improvement
Excellent computer skills (e.g. Microsoft Office, Outlook, Reference Manager, and other programs/applications and internet-based resources), and verbal and written communication skills
Creativity (artistic/design skills) and forward-thinking
Commitment to customer-oriented service, including Help Desk duties, and ability to work in an interdisciplinary team environment as well as independently with minimum supervision
Demonstrated ability to adjust priorities, take initiative, set goals, manage time wisely, and make quick effective decisions in a fast-paced environment.

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