Latest Faculty of Information Jobs

University Archivist, Librarian III

Closes on Sunday, June 09, 2019
University of Toronto
Toronto, ON
Full Time

POSITION:                   University Archivist, Librarian III

DEPARTMENT:            University of Toronto Libraries



Are you looking for challenging, meaningful work in a supportive and diverse environment? Are you looking for a career at one of Canada’s top employers? Work where the world comes to think, discover and learn. Consider a career at the University of Toronto.


About the University of Toronto Libraries

The University of Toronto Libraries (UTL) system is the largest academic library in Canada and is ranked sixth among peer institutions in North America.  The system consists of 42 libraries located on three university campuses: St. George, Mississauga, and Scarborough. This array of college libraries, special collections, and specialized libraries and information centres supports the teaching and research requirements of over 280 graduate programs, including over 60 professional programs, and about 700 undergraduate degree programs. In addition to more than 15 million volumes in 341 languages, the library system currently provides access to millions of resources in various forms, including, for example, electronic, audio-visual, and geospatial materials. UTL also has over 31,000 linear metres of archival material. More than 150,000 new print volumes are acquired each year. The Libraries’ data centre houses more than 500 servers with a storage capacity of 1.5 petabytes.

The Opportunity

The University of Toronto Libraries seeks an energetic, innovative, creative, and service oriented individual to serve as the University Archivist. Reporting to the Associate Chief Librarian of Special Collections, the incumbent will provide leadership for the overall operation and administration of the University of Toronto Archives and Records Management Services (UTARMS). Established in 1965, the University Archives is responsible for the preservation and use of University records as well as the records of University-related individuals and organizations. The University Archives holds over 11,400 meters of materials in various formats including over 300,000 photographs, 39,000 print items, as well as thousands of audiovisual recordings and architectural drawings. In addition, the Archives provides an administrative service through its records management program to all University faculties, departments, and offices.


The successful candidate will:

  • Oversee the appraisal, acquisition, preservation, and use of University records of permanent value and the private records of individuals and organizations associated with the University
  • Be responsible for developing, promoting and implementing an effective and integrated records management program that meets the University’s current and future records and information management needs and legal requirements
  • Work collaboratively with colleagues in Information Technology Services, Rare Books and Special Collections, and the Media Commons
  • Make recommendations on digital preservation for both the archives’ own operation and the university wide records management program, working collegially with University partners such the Freedom of Information and Protection of Privacy Office
  • Develop a coordinated program of outreach and instruction to the university community to enhance awareness and use of the archival records for both research, teaching and administrative purposes
  • Forge relationships for collaboration with other institutions engaged in complementary work, including other campus archives and special collections,
  • Encourage and cultivate donors of funds and materials relating to archives
  • Provide dynamic leadership to the UTARMS staff, supporting their professional growth and encouraging innovation
  • Undertake administrative and managerial duties to ensure the efficient functioning of the unit
  • Participate in library and other committees as appropriate

Required Qualifications

  • A degree from an accredited Master’s level program in library and information studies with a concentration in archival practice, or an acceptable equivalent
  • Relevant professional experience as a working archivist and proven knowledge with the ways in which records are created, used and administered within a University context
  • Recognized leadership in the field of archival management and practice
  • Proven experience with legal and regulatory requirements and the ability to direct activities in a context which involves legal areas such as privacy, access to information, copyright, and others
  • Demonstrated ability to build relationships with diverse constituencies including donors, university administrators, researchers and members of the public
  • Self-motivated and detail-oriented, with outstanding team-building skills, and a strong service orientation
  • Demonstrated flexibility, creativity and ability to innovate and adapt to a changing environment
  • Excellent interpersonal, oral and written communication skills.

Preferred Qualifications

  • Strong record of publication
  • Proven teaching experience

Salary and Terms of Appointment

This is a permanent status stream appointment to be hired at the Librarian III rank.  Salary will be commensurate with experience and academic/professional qualifications.


NOTE: Librarians at the University of Toronto are members of the University of Toronto Faculty Association.


Application Materials Required: A cover letter, curriculum vitae, and contact information for three references of which at least two have supervised your work. Please send a single electronic file (MS Word or pdf) with a file name convention of [Surname, FirstName.Archivist] to Library Human Resources at; or to Room 1140, 130 St. George Street, University of Toronto Libraries, Toronto, Ontario M5S 1A5; or by fax to (416) 946-5543 by June 9, 2019.

The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ persons, and others who may contribute to the further diversification of ideas.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact
The University of Toronto Libraries thanks all applicants but will only contact applicants selected for an interview.

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