Job Description

Records Services unit is seeking a Senior Information Analysts for an exciting opportunity to help drive transformative change to how the City manages its information, from standardizing information management practices, the implementation of new technology projects to modernizing operational recordkeeping services.

These positions will play a leadership role in supporting the City's management of digital information through engagement and awareness, embedding information management (IM) in the adoption of new technologies and business practices, as well as developing new digital IM policies and procedures. This role requires strong leadership and communication skills, experience engaging stakeholders in information management initiatives, an ability to translate information management legislation, policies and best practices into action, and a drive to support transformation at the City.

Major Responsibilities

• Reviews existing and proposed City programs, services, and technology initiatives for policy and legislative compliance with the responsible management of information throughout its lifecycle, promoting information management, access, and the protection of privacy.
• Monitors issues, manages significant projects, and participates on senior level task group and committees dealing with the planning, development, and implementation of information management technologies, policies and protocols.
• Recommends changes to functions and programs to improve the management, access, and protection of City information.
• Recommends and practices information lifecycle management requirements including upholding and advising on accountable record-keeping, information access, privacy protection and quality assurance requirements, legislation and corporate standards regarding storage retention, and processing of confidential corporate and application data and information outputs.
• Leads assigned projects and project teams in the development of Information Management tools, policies, and procedures.

• Conducts specialized research such that it takes into account development within the records management field, corporate policies and practices, applicable program standards, statutes, City Council directives, municipal by-laws, and other government legislation and initiatives.
• Provides implementation advice on information lifecycle management, open access to information, and protection of privacy issues, including the Information Management Framework.
• Conducts assessments of and provides advice to technology projects and initiatives in how they manage and protect City information, providing corporate-level guidance.
• Coordinates with business divisions to support corporate information management planning, programs, and projects, including divisional Information Management plans, data management, and controlled vocabularies.
• Researches authorities and confidentiality provisions in federal, provincial, and municipal statutes, regulations, codes, and agreements and ensures the City's corporates policies and programs are consistent with these authorities.
• Develops solutions to resolve complex Information Management issues and challenges.
• Provides subject matter expertise to staff in advancing corporate Information Management programs.
• Establishes effective partnerships with multi-disciplinary business and technical partners from across the corporation, in order to formulate and execute deliverables and tasks according to established project management methodologies.
• Liaises with City divisions and other levels of government regarding information management legislation.
• Contributes and provides input to the establishment of corporate information management architectures, policies and procedures.
• Develops solutions/alternatives to resolve complex information management issues and challenges.
• Prepares Committee and Council reports as required.
• Demonstrates an understanding of the City Clerk's Office vision, mission and strategic directions.
• Travels to various City sites, as required, to support client work.

Key Qualifications
Your application must describe your qualifications as they relate to:

1. Post-secondary education in a discipline pertinent to the job function, or an equivalent combination of experience and education.
2. Considerable experience applying information management and privacy protection rules and requirements towards the development or implementation of projects and programs.
3. Considerable experience delivering consultative services and developing and delivering training.
4. Experience managing projects and project teams. Experience working on technical projects with technical teams is considered an asset.
5. Strong research and analytical skills; ability to conceptualize and develop options and recommendations to support decision-making.
6. Well-developed communication skills, both written and oral, analytical and conflict-resolution skills, interpersonal skills to build good internal/external working relationships, and the ability to communicate effectively at all organizational levels.
7. Strong interpersonal skills including the ability to build and strengthen internal and external working relationships.
8. Sound judgment and ability to handle matters of a confidential and/or sensitive nature as it relates to senior business executives, Council and other senior staff.
9. Proficient in Microsoft Office suite applications (e.g. Excel, Visio, Word, PowerPoint, Project).
10. Knowledge of current change management methodologies, principles, practices, processes, tools, and template.

To assist setting up a new project from scratch a business archive of documents spanning 4 decades from a family owner private school in the GTA. Approximate start is September 2025. Hours are flexible.

Blake, Cassels & Graydon LLP (Blakes), one of Canada’s largest and most successful law firms, is seeking a Senior Consultant, Client & Market Intelligence to join the Firm’s Client Relations & Marketing department in the Toronto office.

About the Role

As a Senior Consultant, you will play an integral role in advancing client insights and knowledge of the key markets in which the Firm operates. You will leverage internal and external resources to provide actionable insights that support business development efforts and strategic decision-making. This role involves frequent interaction with stakeholders across all offices and requires strong business research and analytical skills, adept with data and statistics, technologically savvy (including generative AI) and ability to manage a high volume of projects and competing priorities while adhering to the highest quality standards and operational procedures. The Senior Consultant will coach/mentor team members and lead projects. This position reports to the Director, Client & Market Intelligence.

Key Responsibilities:

• Identify revenue-generating opportunities for the Firm and target client growth
• Advance our insights into key markets and industries in pursuit of opportunities
• Execute a variety of tactical and strategic research projects to support ongoing initiatives
• Develop a deep understanding of the legal market and law firm economics and apply this knowledge to initiatives and projects
• Develop a deep understanding of the Firm’s internal data collection and reporting processes and apply this knowledge to initiatives and projects
• Apply skills and knowledge to billable client matters and client requests
• Apply cost-effective and efficient approaches to projects by taking a practical approach to research and deliverables
• Prepare written reports and present findings to lawyers and senior leadership
• Lead the evaluation of tools/applications and prepare persuasive business cases
• Work with the Director and Chief Client Relations & Marketing Officer to prepare deliverables for senior leadership
• Monitor the domestic and global legal services markets and apply insights to inform business strategy
• Monitor developments affecting key clients and markets, including domestic and global political and economic developments and integrate findings into ongoing initiatives and projects
• Lead research projects as assigned by the Director
• Coach/mentor team members and review deliverables
• Maintain policies, templates, checklists, research guides and playbooks

Qualifications

Education/Experience:

• Master’s degree in business, information science or equivalent
• Additional technical certifications in competitive/market intelligence and/or data analytics would be considered an asset
• Minimum of 10 years of relevant experience, preferably in legal or professional services
• Strong qualitative and quantitative research and data analytical skills are required

Skills/Abilities:

• Technologically savvy and intellectually curious
• Demonstrated practical project management skills
• Experience working with executive leadership and senior partners
• Experience managing stakeholders, including managing multiple expectations and deliverables simultaneously
• Ability to establish trusted relationships with colleagues at all levels
• Strong written and verbal communication skills
• Proven ability to be a “lateral thinker” to bridge gaps and draw on effective tools and resources to achieve desired outcomes
• Knowledge of corporate transactions including M&A, capital markets, private equity and litigation will be considered an asset

Applications and Tools:

• Proficient in using online business databases such as Bloomberg, PitchBook and S&P Global Market Intelligence
• Strong proficiency in Microsoft Teams, Word, PowerPoint and Excel (including formula building and pivot tables)
• Working knowledge of Microsoft Power BI and SharePoint

How to Apply

Please submit your application, along with a cover letter and résumé, via our application portal.

Blakes wishes to thank all applicants for their interest. However, only those candidates selected for an interview will be contacted.

Who We Are

At Blakes, we care about our people. We are committed to providing exceptional experiences for our clients and employees. As a winner of Canada’s Top 100 Employers, Canada’s Best Diversity Employers and Greater Toronto’s Top Employers awards, we understand the importance of fostering an inclusive workplace environment that brings out the best in each person. Our success as a firm starts with hiring top talent, retaining our people and helping them thrive.

Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures.

The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.

Job Title: Archive Preparation

Job Description

Assist author in preparing, arranging, and describing archival materials for a literary archive to transfer to an archival institution. Duties include packing materials and making an inventory list of the box contents.

The author is a poet and novelist who has written on many key topics of our times.

• Location: Toronto - Bathurst and Lawrence area
• Part time: 15-25 hours a week
• Duration: Approximately 9 months
• Work arrangement is flexible.
• $25-$35 an hour.

Required Experience and Skills

• Archival experience (Literary archival experience preferred)
• Microsoft Office and Excel Proficiency
• Excellent Organizational skills

Please send resume including cover letter and at least two references to literarytoronto@gmail.com

About UJA Federation of Greater Toronto

At UJA Federation of Greater Toronto, our vision is to lead the most vibrant Jewish community in North America - a community characterized by its diversity, unity, compassion, generosity and commitment to Jewish values. Together with our philanthropic, volunteer and professional leadership, we’re changing lives.

As one of North America’s leading Jewish non-profits, UJA Federation of Greater Toronto works to preserve and strengthen the quality of Jewish life in Greater Toronto, Canada, Israel and around the world. UJA advances this mission through fundraising, programs, and research focused on our strategic pillars: fighting poverty and improving well-being, growing Jewish education and identity, countering antisemitism and hate, and strengthening connections with Israel and Jewish communities worldwide.

About the Opportunity

The new Toronto Holocaust Museum opened in spring 2023. We believe that high impact Holocaust education is relevant to the world we live in today and can inspire discussion and behavioral change around contemporary antisemitism and all forms of hate. This is an opportunity to work in a brand-new state-of-the-art institution and the first Holocaust Museum in Canada designed for the post-survivor period.

The Toronto Holocaust Museum (THM) seeks an organized, creative, versatile, and passionate Senior Marketing & Communications Coordinator to ensure all the THM’s marketing efforts are executed with impact, excellence and efficiency. Reporting to the THM Director, Marketing & Communications, the successful candidate will be detail-oriented, able to multi-task with proficiency, thrive in fast paced environments, and will possess the ability to work independently as well as part of a team. S/He will use their talent to elevate the messaging of THM and engage the public in meaningful ways.

The THM’s Marketing functions include but are not limited to social media; website; communications; digital, print and out-of-home advertising. This is a highly attractive opportunity to join the team at the state-of-the-art Toronto Holocaust Museum, the city’s premier destination for Holocaust education. We believe that high impact Holocaust education that is relevant to the world we live in today, can inspire discussion and behavioural change around contemporary antisemitism and all forms of hate.

Responsibilities include, but are not limited to:

• Work closely with the Director on the day-to-day delivery of creative marketing projects/initiatives
• Take creative initiative producing innovative concepts and content for promotion of the Museum and its initiatives across all platforms including but not limited to e-communications, production of video reels and design posts.
• Assist in the management of content development, design process, project plans, work-back schedules and approvals for marketing materials including but not limited to direct mail, digital ads, email, websites, social media, events, video, and print materials (brochures, reports, signage, etc.)
• Gather, organize, and manage all required assets
• Coordinate asset delivery and approvals with internal and external partners
• Coordinate and schedule brief-in meetings, brainstorms, and creative presentations
• Provide day-to-day administrative support related to the marketing portfolio
• Respond to PR inquiries and/or re-direct to appropriate staff representative
• Use analytics tools to gauge the success of campaigns and develop reports
• Research and implement industry innovations, tools and best practices
• Update posts to include relevant keywords for search engine optimization

Qualifications, Technical Skills and Requirements:

• Bachelor’s degree in marketing or related field or college diploma in Marketing / Communications
• 2+ years of experience in Marketing, Advertising, Project Management, or similar role
• Excellent working knowledge of social media platforms such as Facebook, Instagram, and Twitter
• Demonstrated ability to effectively manage multiple projects and prioritize work without missing critical deadlines
• Ability to both adapt to and mange changing priorities independently in a fast-paced environment
• Excellent interpersonal skills and ability to work effectively with people at all levels within a team environment
• Strong writing and communication skills and a keen eye for detail
• Excellent interpersonal, problem solving, and critical thinking skills
• Knowledge in managing Google Ads and paid digital Meta Business Suite
• Knowledge working with communications platforms such as Campaign Monitor or similar software
• Knowledge of Adobe Creative Cloud or other design programs is an asset
• Proficiency in web-based design platforms such as Canva
• Aptitude and willingness to learn new business processes and software
• Experience working with communications platforms and content management systems for marketing
• Experience working with a museum or heritage setting is an asset
  Understands the fundamentals of SEO and online advertising
• Understanding of design principles, copywriting, marketing fundamentals, campaign development, lead gen and marketing promotion

This is a full-time permanent position, Union Level 3. At UJA we support a flexible work schedule, and all of our employees engage in hybrid work. Engagement and connection are key to supporting the best employee experience and we want to ensure that this puts balance and well-being at the forefront of our approach to ways of working. In addition to a rich time off policy, UJA’s offices are closed on all Jewish holy days (yom tov) and we support early office closures to observe the Jewish Sabbath (Shabbat).

We look forward to connecting with you to understanding what you can bring to the UJA team and how we can support your career goals. Qualified applicants are invited to submit a cover letter and resume. Only those applicants invited for interview will be contacted.

Commitment to Inclusion and Accessibility:

UJA Federation supports a diverse candidate and employment experience. We are proud of our dynamic professional team, which reflects the diversity of the Jewish community and general community alike in Greater Toronto. We are an equal opportunity employer and welcome applicants from all communities. We encourage you to follow us to get regular updates on open roles. We are committed to creating an inclusive and accessible workplace and believe this is essential to ensure that every member of our team can thrive.

We adhere to barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please notify us and we will work with you to meet your needs.

CELA is a national not for profit organization that offers accessible reading services to people with print disabilities in Canada through member public libraries. CELA produces and distributes accessible books in both digital and physical formats, including braille, audiobooks and accessible ebooks. CELA’s collection currently provides access to over 1,000,000 titles.

CELA seeks a Production and QA Coordinator for a fixed term position (June 1 2025 to March 31 2027). Reporting to the Metadata Coordinator, the Production and Quality Assurance (QA) Coordinator support the production or acquisition and ingestion of accessible materials for the CELA collection, including accessible ebooks, audio and braille, as well as testing of materials for accessibility and conformance with established requirements or specifications. The role will include communication with partners and suppliers to ensure materials are added to the collection in a smooth and timely manner. This role will support several important workflows including a collaborative embossed braille service and the delivery of audiobooks on a physical device. The ideal candidate will have experience with the coordination of multiple concurrent projects or workflows, as well as building effective and positive relationships with coworkers, partners and stakeholders.

This is an exciting opportunity to have a positive effect on library services and the lives of readers across the country as part of an energetic, supportive, and dynamic team. This position is a virtual opportunity and we welcome applicants from across Canada.

For more information about CELA, please visit celalibrary.ca.

Scope and summary of primary responsibilities

• Work with the Metadata coordinator to track and log ordering, delivery and ingestion of digital assets and metadata.
• Assess titles for alternate format production, including presence of image descriptions, navigation, and features notes and back matter.
• Support the preparation of digital assets for addition to the CELA collection.
• Conduct testing of digital assets for accessibility and conformance to established specifications, in collaboration with other staff.
• Damaged Book assessment and communications
• Communication with suppliers as required to set up delivery of materials or address issues that may arise.
• Support the delivery of audiobooks on Envoy Connect or similar devices.
• Support requests for embossed braille from service partners, including communication with partners, ingestion and tracking requests to successful completion.
• Coordinating production orders with suppliers.
• Contribute to required reporting to funders and other stakeholders.
• Other duties as assigned.

Competencies and Qualifications

• University degree or equivalent combination of education and experience.
• Experience in digital publishing, libraries, alternate format production is desirable;
• Knowledge of assistive technology and accessible publishing is highly desirable;
• Excellent communication written and oral communication skills in English; ability to read, write and speak French a definite asset;
• Ability to work collaboratively and positively with individuals and groups in a distributed work environment;
• Detail-oriented, self-directed and good at managing time and multiple tasks;
• Strong technology skills and ability to use standard office software (e.g. Excel, Word) essential;
• Quick grasp of technical concepts, interest in working with technology, standards and work flows;
• Lived experience with a print disability or other disability is highly desirable.
• Ability to work independently and with minimal supervision in a distributed work environment.

Work Environment

• Fixed term position from June 1 2025 to March 31, 2027.
• Position is for 35 hours per week
• Salary: $35/hr
• Position includes paid vacation, personal days and paid sick time
• This is a virtual office opportunity, and the successful candidate will supply their own home office, computer, and reliable internet access

Reports To: Metadata Coordinator, CELA

How to apply

Please send your résumé and cover letter in a single Word or PDF file describing your experience and skills as they apply to this position. Send to the attention of Paul King, Metadata Coordinator at jobs@celalibrary.ca and quote the job title in the subject line.

Deadline to apply is May 8 2025 at midnight ET.

We welcome applicants from across Canada to apply, even if you do not meet every qualification. We thank all applicants for their interest in CELA, however, only those selected for an interview will be contacted.

Commitment to a diverse and inclusive working environment

CELA hires on the basis of merit. We are committed to the principle of equity in employment. We welcome diversity and encourage applications from visible minority group members, women, Indigenous persons, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. All qualified candidates are encouraged to apply, however Canadians and permanent residents will be given priority.

To help ensure that this commitment is met, CELA is committed to working with all candidates that require an accommodation. If you require an accommodation, please state in your cover letter what accommodation you require and CELA will work with you to meet your needs at every stage of the recruitment and selection process.

Are you passionate about great storytelling, about exploring the issues that matter, about pushing the boundaries in new audiovisual experiences? So are we. As Canada’s public producer and distributor, the National Film Board has been telling the country’s stories and pioneering breakthroughs in virtually every field of audiovisual content since 1939. But to do this, we need a team that truly reflects the richness and diversity of Canada. If you’d like to be a part of this team—and part of the NFB’s incredible legacy—we’d love to hear from you.

SUMMARY OF DUTIES

Rehouses, describes and catalogues artifacts and textual and iconographic documents, actively contributing to the preservation and management of collections. Analyzes requests for NFB artifacts and archival documents, does contextual research, prepares and digitizes relevant records. Coordinates the circulation of physical documents and updates relevant databases. Manages collection loans and circulation and ensures proper preservation encapsulations. Enriches the collection through archival arrangement and description of assets and assists in showcasing NFB materials.

MAJOR RESPONSIBILITIES

• Responsible for handling requests for archives assets or artifacts; identifies work to be completed and establishes priorities based on requirements and deadlines.

• Carries out the archival processing for textual, graphic and audiovisual elements, as well as artifacts, including rehousing, updating inventories and descriptions in databases.

• Conducts contextualizing research, responds to various requests and carries out the handling, digitization and storage of artifacts, including photographs, drawings, artwork, textual records and audiovisual materials.

• Evaluates archival assets from holdings as well as internal transfers; participates in the selection process for assets to be integrated into the collection.

• Manages the circulation of material between clients and the external warehouse; documents their circulation in the relevant databases.

• Collaborates on preparing procedures, guidelines and other documents related to the management of information, archival assets and artifacts; helps ensure implementation and compliance.

• Handles requests for internal and external loans and, as required, assists with the planning and development of artifact displays.

• Executes loan agreements and coordinates the care, transportation and storage of collection artifacts, including liaising with partners and completing condition reports.

• Completes encapsulation projects and develops custom housing solutions for various collection items.

• Prepares statistics and collaborates in drafting periodic reports on the sector’s activities.

REQUIRED QUALIFICATIONS

• College diploma in Archival Science, Museum Studies, Information Science or a related field;

• Minimum three (3) years of relevant experience in an archive service, museum or similar institution;

• Good knowledge of archival description rules and conservation standards;

• Good knowledge of archival and museum collection management and digitization standards;

• Excellent knowledge of Canadian media history;

• Proficiency in the official languages (French and English), both orally and in writing.

PERSONAL QUALITIES

• Ability to lift and move materials (weighing up to 40 lbs) is required;

• Ability to manipulate delicate objects with dexterity;

• Initiative, autonomy, adaptability, strong customer-service orientation and inclination for collaboration;

• Excellent interpersonal communication skills;

• Sound judgement, adaptability and excellent ability to manage multiple tasks simultaneously, with an organized, structured and rigorous approach to work;

• Intellectual curiosity, ability to quickly learn new office software and technological tools.

The NFB is committed to building a skilled, diverse workforce that’s reflective of Canadian society. It promotes initiatives such as employment equity and encourages candidates to voluntarily indicate in their cover letter if they are a woman, a member of a First Nations group, Inuk, Métis, a person with a disability, or a member of a visible-minority group.

The NFB is also committed to developing inclusive, barrier-free selection processes and work environments. Feel free to advise us of any accommodation needs.

Please note that only applicants selected for an interview will be contacted.

The Access Services Librarian reports to the Director, Health Sciences Library and Data Stewardship. Participating in a team-based approach to the Library programs, this position provides a range of collections and technical services within an academic health sciences library setting, including acquisitions, renewals and troubleshooting and deselection of resources. The Librarians work effectively in a collegial team environment, including sharing in Information Desk duties and contributing to the overall planning and delivery of library services.

This position is covered by the Terms and Conditions of the OPSEU Local 677 Unit 1 Collective Agreement. A copy is available on the NOSM University website. The appropriate Librarian rank shall be determined at the time of initial appointment and shall take into account the appointee’s qualifications, experience and achievements (Article 2.5.2).

Responsibilities

Tasks may include but are not limited to the following:

• The Access Services Librarian is responsible for:
  • Ensuring a robust collection supporting the academic and research programs of the University. This includes acquisitions, renewals, maintenance, troubleshooting and de-selection of resourceswithin the approved budgetary allocations.
  • Vendor and consortia relations, as well as liaising with NOSM University units such as Finance, Information Technology and Planning & Risk Management.
• Participates in the Information Services Desk schedule, search assistance schedule and all aspects of educations services.
• Serves as a member on various committees, as requested.
• Other duties as assigned.

Qualifications

Education

• A Master’s level degree in Information Sciences (MLS/ MLIS/ MIST) from a recognized university with Canadian accreditation is required.

Knowledge, Skills and Abilities

• Demonstrated knowledge and experience working with collections budgets, financial reporting, and institutional financial systems.
• Experience with collection development and assessment including participation regionally and nationally with Library consortia and committees.
• Experience with: OpenAthens, EZProxy, SpringShare, 1Password.
• Proficient with Microsoft Office Products, specifically Excel.
• Demonstrated ability to foster an environment of collegiality, respect, trust, and teamwork.
• Provide excellent customer services to faculty, learners, staff and members of the public.
• Effective planning, organizational, and time management skills.
• The Occupational Health & Safety Act and Regulations that apply to the work being performed.
• University administration policies and procedures is an asset.
• Identify with the Northern Ontario experience and/or issues common with rural communities.
• Work evening and/or weekend hours when needed.
• Work in a consultative and collaborative fashion with a variety of other units to further overall strategic objectives.
• Work within established organizational practices, protocols and policies.

Language

• Must be able to communicate effectively in English (verbally, written and comprehension)
• French/Indigenous language skills would be considered asset

Interested candidates are invited to apply online or submit a resume along with verification of academic accomplishments quoting the competition number # 2024-1946-RC to:

NOSM University
Attention: Human Resources
935 Ramsey Lake Road, Sudbury, Ontario P3E 2C6
Email: hr@nosm.ca
Fax: (705) 671-3880

NOSM University offers accommodation for applicants with disabilities throughout its recruitment processes. If you require accommodation during the recruitment process, or require an accessible version this posting, please contact Human Resources via email at hr@nosm.ca.

NOSM University invites applications from all qualified individuals. NOSM University is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.

NOSM University needs to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens. Applicants need not identify their country of origin or current citizenship, however, all applications must include one of the following statements:

“I am a Canadian citizen or permanent resident of Canada”

“I am not a Canadian citizen or permanent resident of Canada but I am legally eligible to work in Canada”

“I am not a Canadian citizen or permanent resident of Canada or otherwise legally eligible to work in Canada”

While all responses are appreciated and will be handled with the strictest confidence, only those being considered for interviews will be acknowledged.

*Open until filled

Under the joint direction of the Curator (Collections & Special Projects) and the Gallery Operations Specialist (Collections, Exhibitions, and Facility), the Collections Assistant will work on two related ongoing projects and assist with other collections-related tasks as required.

1. Artshare places and maintains around 800 artworks from the Permanent Collection into public locations and offices throughout campus, activating the collection in the everyday life of students, staff, and faculty and greatly contributing to quality of life at the University. Without a dedicated gallery to showcase the collection, the campus steps in to function as the permanent collection gallery. Formally in operation since 1991, the Artshare program is undergoing updates to better align with current operational resources and collections management standards.

The Collections Assistant will support the implementation of the Artshare program to meet current museum and gallery standards for displaying artwork from the permanent collection, conduct an inventory of artworks currently on display across campus, and manage new Artshare program requests.

2. The Collections Assistant will participate in the early phases of the collections review and audit. Once work has been completed on the Artshare inventory, the Collections Assistant will continue to inventory the works in the collection vault in support of the completion of a broader audit on the permanent collection.


Key Tasks:
1) Complete inventory of the artworks on display around campus in the Artshare program (inventory currently in process) and inventory the remaining artworks held in the collection vault. Work will include: confirming object locations, condition reporting, photographing, identifying objects that are not part of the permanent collection, evaluating display conditions of Artshare works against new program guidelines, and identifying and remedying incomplete or missing object information.
2) Gather, analyze, verify and organize information from a variety of sources to fill and correct errors or gaps in existing collections data to be entered into the collections database using established protocols for data entry.
3) Document artworks without photographic documentation and re-photograph artworks where necessary.
4) Track and record project progress throughout inventory to support continued work on the project beyond the completion of the work term.
5) Process outstanding Artshare applications by communicating with interested applicants, reviewing application materials, conducting intake meetings, evaluating potential exhibition sites, researching suitable artwork options, assisting with the installation of artwork on campus, and ensuring all new installations adhere to updated program guidelines.
6) Provide critical feedback on the logistics of the Artshare program based on experience to iterate program implementation.
7) Assist Gallery Operations Specialist in installing new Artshare artworks around campus.
8) Attend all staff meetings to get a complete and nuanced understanding of the institution’s operations and ongoing conversations surrounding the collection.


Key Qualifications:
The ideal candidate is a recent college or university graduate with a background in art history, museum studies, arts administration, fine arts, cultural studies, history or a related field. Alternatively, candidates with relevant professional experience are encouraged to apply.

The candidate will have:
• A basic understanding of museum collections and collection registration processes and standards
• Intermediate proficiency in Microsoft Office in order to prepare formal correspondence, emails, and input departmental data into spreadsheets and databases
• Familiarity with collections management software (such as PastPerfect) would be an asset
• Self-motivation, with the drive to take initiative and work collaboratively with administrative staff, students, and volunteers
• Written and verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
• Ability to apply active listening to hear and understand the complete message being communicated
• Competency to maintain confidentiality and treat sensitive information with discretion
• Ability to establish rapport with people from diverse backgrounds
• Demonstrated ability to understand and resolve external and internal partner issues
• Ability to maintain a positive, outgoing attitude with genuine customer service orientation
• Ability to follow formal business practices with high attention to detail
• Ability to multi-task and maintain an organized and effective personal work environment
• Adapts readily and effectively to changing priorities and demands
• Personable and courteous in working relationships with colleagues, students and the public
• Ability to demonstrate patience and focus to complete detailed administrative tasks
• Ability to work independently and effectively as a member of the team to achieve department goals

We're currently seeking Archives Student Assistant to join our Library & Archives team as an intern this summer. (12 week placement). Supervised by the AGO Archivist, this student will have the opportunity to gain valuable experience in a dynamic work environment. They will gain hands-on experience in basic archival work by processing archival collections from the AGO Archives in order to physically preserve them and make them accessible to researchers. The student will create an online finding aid for exhibition files from the gallery’s history. AGO exhibition records are frequently requested and represent a significant piece of the Canadian art world’s documentary history.

SUMMARY OF FUNCTIONS & LEARNING OBJECTIVES

• Hands-on experience in archival arrangement and description, and the development of collections metadata;
• Valuable knowledge of the collections management and preservation of archival material;
• Experience with archival collections management software (AtoM)
• Exposure to the archival collecting practices, cultural history and organizational structure of one of Canada’s most important public art museums.

Huron invites applications for the position of:
Manager, Writing Services

Huron University stands out among post-secondary institutions in Canada. With a commitment to redefining Liberal Arts education, Huron offers a unique university experience that places equal emphasis on ethical leadership, community engagement, and academic excellence.
As the founding institution of Western University, since 1863, Huron has remained strategically small to best serve the needs of its students. Huron’s mission is to develop Leaders with Heart from all backgrounds, fostering a vibrant and inclusive community while preparing students to be engaged citizens who transform the sectors they work in.

Your Opportunity
The Manager, Writing Services provides overall management and direction for the Writing Services portfolio (WS) within the Library and Learning Services (LLS) unit at Huron. This role requires an experienced, passionate, and committed educator to continue developing and evolving Writing Services as a core student and faculty support at Huron. The Manager (WS) plans, delivers, and assesses holistic, evidence-informed, and user-centered academic writing and learning support services that are designed to foster student learning and contribute to teaching excellence. This role calls for collaboration with LLS colleagues, Huron faculty, and staff to provide timely, meaningful, and fully integrated writing and tutoring services that support student success and contribute to teaching and learning excellence at Huron.
The Writing Services portfolio includes writing and communication, language learning, course-content tutoring, academic integrity, learning strategies, and study skills development. These services are offered by appointment in a variety of modes, including one-to-one in-person sessions, group tutoring, and virtual consultations. Course- or curriculum-integrated instruction, stand-alone workshops and programming may be designed and delivered by the Manager (WS) either independently, or in conjunction with LLS, or other student- or faculty-facing academic support units on campus.

Key Responsibilities:

• Directs the day-to-day and cyclical operations of the Writing Services portfolio, a user-centered tutoring unit integrated within Library and Learning Services at Huron.
• Plans, delivers, and assesses a holistic, evidence-informed, and user-centered program for writing support services, including promotion, workshops, course-embedded instruction, and outreach initiatives.
• Manages the service model for Writing Services, including hiring, onboarding, training, scheduling, mentoring, and supporting a diverse team of up to twenty (20) part-time student and professional tutors to deliver consistent high-quality, reliable, and approachable academic support to the Huron community, both in-person and online.
• Actively contributes to the wider Library & Learning Services Team, to promote and cultivate opportunities for partnering with LLS colleagues and Huron faculty and staff in formal instruction, campus outreach, service planning, development, and assessment.
• Manages and oversees the Writing Services portfolio’s annual operating budget.
• Fosters a team culture of innovation, flexibility, accountability, and continuous learning and improvement to develop a high-performing, and high-impact Writing Services program.
• Liaises with faculty, university staff, and students to situate Writing Services as a key contributor to student success.
• Keeps apprised of developments in writing centres, and other learning service trends; using this knowledge to recommend and introduce new services, enhance existing services, and as appropriate, discontinue services that are no longer effective or essential, in consultation with the Director, LLS.
• Submits annual and cyclical analysis and statistical reports to identify and document trends, reporting on activity levels across all areas of accountability, producing evidence-informed decisions.

Qualifications:

• Master’s degree in Writing, Communications Studies, English, Rhetoric, or related field required. Undergraduate degree in a Liberal Arts discipline preferred.
• 3-5 years direct experience working in a Writing or Teaching & Learning Centre, or in an academic library that offers writing and learning support services.
• Leadership experience in an academic unit focusing on hiring, training, mentorship, and student support.
• Strong collaboration skills to develop pedagogically informed learning opportunities, workshops, tutorials, and other writing and communications supports.
• Detailed understanding of teaching and learning principles in post-secondary classrooms and academic support spaces.
• Strong understanding of writing processes and demonstrated ability to provide guidance on learning strategies and writing skills development.
• Highly developed verbal and written communication skills required in promoting, collaborating, and mentoring.
• Strong computer skills, including knowledge of Microsoft Office software applications and the Springshare platform, preferred.
• Excellent organization, planning, and time management skills with the ability to prioritize competing expectations and tasks.

Diversity, Equity and Inclusion Statement
The Region of Durham is committed to employment equity and is actively implementing measures to build and sustain an inclusive, barrier-free workplace that is reflective of the diverse residents it serves. We welcome applications from Indigenous Peoples, people from racialized communities, women, persons who live with disabilities, people from 2SLGBTQI+ communities and people with diverse identities.

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), accommodation will be provided throughout the recruitment process to applicants who live with disabilities.

Manager, Information Management
Reporting to the Director, Legislative Services & Regional Clerk, the Manager, Information Management (IM) oversees all aspects of records and information management across the organization. The Manager works with the Director and Regional leadership to implement the Enterprise Information Management strategy, and provides leadership and oversight of the collection, access, use, security, retention, disposition, preservation and overall management of the Region's information assets. The Manager uses innovative approaches to Information Management that improve the experience for Regional staff while preserving the integrity of the Region's corporate records.

The incumbent will:
- Lead the development, implementation, and continuous improvement of corporate IM strategies, policies, and systems
- Develop standards, recommendations, best practices, and operating guidelines for corporate records
- Collaborate with the Information Technology team to evaluate and implement electronic records solutions (Electronic Document Management, Enterprise Content Management systems)
- Manage the work, performance, and development of the IM supervisor and staff, and provide ongoing direction to the IM team for the implementation of the Corporate Classification Scheme and Records Retention policies
- Work with the Director and IM team on new Information Management initiatives, programs, and services
- Develop the Region's archival program to collect and care for records that depict the history of Durham Region
- Attend Council, Committee and senior leadership meetings as a subject matter expert and program resource, providing advice and recommendations

The successful applicant will possess:
- A degree in Records/Information Management, Business Administration, or a related discipline
- Certified Records Manager or Certified Information Professional designations are an asset
- A diploma in Municipal Administration, Public Administration, or completion of the Municipal Administration Program is an asset
- Extensive experience leading the delivery of paper and electronic records and information management systems, ideally in a municipal environment
- Experience supervising staff in a unionized environment
- Demonstrated experience in business function, records analysis, and records management systems
- Demonstrated understanding of municipal, provincial, and federal laws and regulations concerning information management, including the Municipal Act and related regulations
- Sound knowledge of the principles of adult education, training and development, change management, risk management technologies and an understanding of information systems
- Sound policy and technical research skills
- Strong verbal, written and interpersonal communication skills with the ability to communicate complex, legal and technical information to a wide variety of audiences
- Ability to develop and deliver work plans to achieve Corporate and Departmental objectives
- Proven analytical, problem solving, and negotiation skills
- Strong planning, budgeting, project, and time management skills

Management & Exempt Salary Grade 7
- Salary: $115,950 to $144,938 per annum

Conditions of Employment
Proof of education, qualifications and any other job bona fide requirements will be required prior to start date.

Internal Application Procedure
Come find a home where exciting and rewarding careers are balanced with your lifestyle. We thank all applicants; however, only those being considered will be contacted. Please apply online (www.durham.ca) no later than midnight (Eastern Standard Time) on the closing date indicated on the Job Posting.

The Region of Durham is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. If contacted for an employment opportunity and you require accommodation, or if this information is required in an accessible format, please contact us at: RecruitingHelp@durham.ca and a Recruiter will provide appropriate assistance pursuant to the Region's Accommodation and Accessibility policies. Please note that resumes should not be sent to RecruitingHelp@durham.ca.

Follow us on social media @RegionofDurham

The position is full-time for 27 weeks

Salary: $28/hour

Archives Society of Alberta (ASA) is a provincial professional association for archives and archivists with nearly 200 members. We build resilient archival professionals and organizations that meet the needs of their communities. We aim to achieve our mission by providing an advisory services program, online archival database, archival supplies loan program, online directory of archival institutions in Alberta, professional development opportunities, and organized advocacy efforts.

The ASA is working on recommendations in our Indigenous Archives Needs Assessment Report. We are seeking applications for the position of Indigenous Archives Advisor Intern to further these recommended actions. Reporting to the Executive Director/Archives Advisor, the Indigenous Archives Advisor Intern will be responsible for:

• Teaching a 4-day Indigenous Archives Training;
• Establishing relationships with various Indigenous communities in Alberta;
• Conducting administrative work related to the training;
• Advising Indigenous archives;
• Establishing an Indigenous archives network.

Qualifications:

• A master’s degree in archival studies;
• Some experience in archives, records and/or information management;
• Strong writing, and communication skills;
• Understanding of archival theory, principles, and standards;
• Familiarity with Indigenous cultures and experience in Indigenous protocols;
• Familiarity with TRC’s Calls to Action, UNDRIP, and the Steering Committee on Canada’s Archives’ Reconciliation Framework;
• Experience with event planning;
• Experience teaching is an asset;
• Cultural awareness training and trauma-informed training are assets;
• Valid driver’s license.

How to apply: Please send your resumé and covering letter to Rene Georgopalis, Executive Director/Archives Advisor, reneg@archivesalberta.org.

Note that applicants must be eligible for the Young Canada Works (YCW) program and submit an expression of interest from a YCW account. The link to the job ad on the YCW site is here: https://young-canada-works.canada.ca/Opportunity/ProjectDetails?projectId=23063&showBackToSearch=true.

Upper Canada College is an all-boys independent school located in Toronto, Ontario. Established in 1829, UCC is regarded as one of Canada's most prestigious educational institutions, with a rich and extensive history. The Upper Canada College Archives exists in order to preserve this heritage through careful stewardship of the school's vast collection of records, art, and artefacts.

Upper Canada College is hiring an Archival Assistant who will support the arrangement and description of the Barbara Barrow fonds over a three-month period. Barbara Barrow (1908-1994) was UCC's school nurse for over fifty years. Her personal records were donated to the College after her passing; these records include photographs of students and school events, Christmas cards, address books, diaries, news clippings, articles about UCC and various pieces of memorabilia. She also kept a sizeable collection of correspondences, including letters from former students serving in the Second World War.

In collaboration with the College Archivist, the Archival Assistant will assist in arranging and describing the various records that comprise this collection collection in accordance with the Canadian Rules for Archival Description. These descriptions will be rendered digitally accessible using the open-source application Access to Memory (AToM). Additionally, the Archival Assistant will support the digitization of select items from the Barbara Barrow fonds as needed.

This is a twelve-week contract position. A successful applicant will primarily be required to work in-person at Upper Canada College in Toronto, Monday through Thursday.

Who can apply

A student may be eligible for employment if they:

• are a Canadian citizen or a permanent resident, or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent resident status are not eligible);
• are legally entitled to work in Canada (i.e. have a valid Social Insurance Number);
• are between 16 and 30 years of age inclusively at the start of employment.

Please submit your CV and cover letter to careers@ucc.on.ca by April 29, no later than 3 PM EST.

Library and Information Management Summer Student

Organization: Workplace Safety and Insurance Appeals Tribunal

City: Toronto, ON

Job Term: 1 Temporary Contract (4 months: May to August)

Compensation Group: MCP

Job Code: Summer Student 1

Salary Range: $19.00 per hour (Pay in lieu of vacation at 4%; benefits at 6%; and statutory holidays at 5%)

Hours of work: Minimum of 36 ¼ hours / week

Language of Position(s): English

Posting Status: Open

The Workplace Safety and Insurance Appeals Tribunal (WSIAT) is a highly specialized adjudicative tribunal that hears appeals of final decisions of the Workplace Safety and Insurance Board. The WSIAT is currently seeking a student in the library sciences, or related field, to join the Information Services team as a Summer Student. In this role you will participate in several special projects of the library in cataloguing, digitizing archival materials, answering reference questions, and creating marketing materials. You will also participate in reviewing file classification plans, providing support in implementing retention schedules, and collaborating with team members to improve record-keeping processes.

Preferred Start Date: May 12th, 2025

What can I expect to do in this role?

Under the supervision of the Library Services Manager the duties are as follows:

• Provide support to the units in areas such as implementing record retention schedules on historic records series and assisting with the development of processes to manage electronic records.

• Respond to information research and reference queries and assist library users in the use of library resources.
• Catalogue and process materials using an automated library system and following established protocols.
• Assist in a library digitization project, sorting and preparing documents for scanning, and updating in-house database.
• Assist with the day-to-day operations of the library, including book and periodical circulation, check-ins, and shelving.
• Plan, organize, coordinate, and manage daily assigned work.

• Participate as a team member in departmental meetings.

How do I qualify for this role?

Mandatory Requirements:

• Registered as a full-time student in an accredited post-secondary academic institution (currently or for the fall semester).
• Meet the minimum age requirement for Summer Students to work in the province of Ontario.
• Be living in the province of Ontario during the term of employment.
• Be legally entitled to work in Canada and have a valid Social Insurance Number (SIN) upon being hired.

Education Qualifications:

• You are currently enrolled in a post-secondary program such as Records Management or Library and Information Science or related discipline preferred.
• Have demonstrated a good understanding of the related concepts, theory, and best practices of information management.

Communication and Interpersonal Skills:

• You apply your consultation, verbal communication, and active listening skills to understand information management needs, and to share your knowledge with staff.
• You apply your initiative and interpersonal skills to work collaboratively within a team environment.
• You apply your written communication skills to document findings and prepare a variety of documents (e.g. reports, data records, PowerPoint presentations, ).

Technical Skills and Knowledge:

• You apply your knowledge and experience in project management to support and ensure progress.
• You have familiarity with Records and Information Management legislation and principles to assist and support information management activities.
• You have familiarity or experience with library computer applications, such as GeniePlus and/or SydneyPLUS library catalogue software.
• You apply your experience using Microsoft Office applications, such as Word (word processing), Excel (spreadsheets), and PowerPoint (presentations), as well as databases to prepare and develop of variety of documents (e.g. presentations, training or marketing material, etc.).

Analytical and Organizational Skills:

• You work independently and as part of a team; you plan, organize, and prioritize your work to meet competing deadlines.
• You apply your research, analytical, and organizational skills to research, compile, synthesize, and summarize information.
• You apply your knowledge of library and information organization and management principles and practices to perform a variety of library and information management activities (e.g. classification, cataloguing, maintaining bibliographic databases, file classification etc.)

Additional Information:

Address: 505 University Avenue, Toronto

Posted on: April 15, 2025

How to Apply:

1. Please submit your resume and cover letter through our online WSIAT Career Centre
2. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, please show how you demonstrated the requirements for this job.
3. If you require accommodation for a disability during any stage of the recruitment process, please notify us, confidentially, at Recruitment@wsiat.ca. Recruitment staff will contact you within 48 hours.
4. Background Check: As a precondition of employment, the WSIAT requires that the final external candidate for this position, prior to commencing employment, is required to undergo both a criminal record and social media search. Other types of background checks may also be requested such as education verification and professional credential validation.

Remember: The deadline to apply is April 28, 2025 11:59 pm EDT. Late applications will not be accepted. We thank you for your interest. Only those selected for further screening or an interview will be contacted.

The Workplace Safety and Insurance Appeals Tribunal is an inclusive employer.

Accommodation is available under the Ontario Human Rights Code.

All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the ""language of position"" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.

Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.

The Stratford Festival Archives is seeking an Archives Intern to assist with the day-to-day responsibilities of the Archives Department. The incumbent will be responsible for the processing, cataloguing and digitization of graphic materials, and will be expected to assist with reference services, pursue copyright and union clearances for publication requests and undertake tasks associated with exhibitions, public outreach activities and environmental monitoring.

As this position is supported by the Young Canada Works program, applicants must meet the following criteria in order to be eligible for this role:

• be a Canadian citizen or a permanent resident, or have refugee status in Canada;
• be legally entitled to work in Canada (have a valid social insurance number);
• be between 16 and 30 years of age inclusively at the start of employment (June 16, 2025)
• be a graduate from college or university with a qualification in Library and Information Science, Archival Studies or a closely related field;
• be registered in the Young Canada Works online candidate inventory

Responsibilities:

• Process, arrange and catalogue graphic materials
• Create RAD-compliant records using Collections Management Software
• Digitize negatives, photographs, promotional imagery and other formats for preservation and access purposes
• Supervise the Reading Room
• Determine needs of reference requests and assist in providing access to appropriate archival materials
• Assist with copyright clearances and union permissions for publication and presentation requests
• Assist with exhibition installations and de-installations
• Evaluate and document conservation concerns; perform basic preservation duties
• Collaborate on archival outreach activities as part of the Archives Team
• Create content for the Stratford Festival’s social media platforms using relevant archival material, customizing content to specific themes or events as requested
• Train and supervise volunteers; assign volunteer tasks based on project needs
• Monitor environmental conditions within the facility, making recommendations for improvements
• Adhere to the Stratford Festival Health & Safety Commitment and Procedures and ensure that safe work practices and policies are supported and enforced within reporting structure.
• Perform other duties as assigned

Minimum Qualifications:

• Post-secondary qualification at the Diploma, Bachelor’s or Masters level in Library and Information Science, Archival Studies or a closely related field, with coursework demonstrating an ability to understand and undertake archival work
• Demonstrated coursework or experience creating catalogue records with the Rules for Archival Description (RAD) or another nationally-recognized archival descriptive standard
• Experience conducting research in an archival setting
• Experience conducting academic research online
• Strong organizational skills
• Demonstrated ability to complete work independently and as part of a small team
• Proficiency using Windows-based operating systems on PCs
• Intermediate proficiency with Microsoft Suite Office Software (including Outlook, Word, Excel and PowerPoint)
• Demonstrated ability to learn and operate new technological equipment (external scanners, light boxes, photocopiers, printers, etc.)
• Demonstrated ability to learn and operate new software programs
• Experience retrieving information via library catalogues or archival databases
• Proficiency in English, with the ability to correspond professionally (by phone and in person) and write properly and coherently (archival descriptions, emails, interdepartmental memos, etc.)
• Experience operating or creating records with Collections Management Software considered an asset
• Experience operating Adobe Suite programs (Photoshop, Bridge, Acrobat) considered an asset
• Experience with the theatre industry or a background in the performing arts considered an asset

This is a contract position from June 16, 2025 to February 13, 2026 (35 Weeks).

The Town of Lincoln is looking to hire a Legislative Services Administrative Assistant. Located in the beautiful Niagara Region, Lincoln offers a unique environment that encompasses Lake Ontario, the Bruce Trail and Niagara Escarpment and is situated between Hamilton and St. Catharines. Steeped in a rich history and home to one of the fastest growing municipalities, Lincoln is a place to grow, a place to prosper and a place to belong.

Reporting to the Director of Legislative, Enterprise & Information Services/Town Clerk, the Legislative Services Administrative Assistant plays a critical role in ensuring the department's efficiency and effectiveness. This position provides high-level, confidential administrative support, managing diverse responsibilities with a strong attention to detail and accuracy. The role facilitates smooth daily operations, timely preparation of materials, and exceptional service delivery. As a key team member, the Legislative Services Administrative Assistant strengthens departmental functions through expertise in administration support, records management, information services, and customer service.

The successful candidate must possess the following:

• Post-secondary diploma or degree in Public Administration, Local Government, Legal, Business Administration or related discipline
• Completion of the AMCTO Municipal Administration Program (MAP) or Parliamentary Procedures courses is an asset
• A minimum of three (3) years of recent related experience in an administrative and customer service role
• Experience working in a municipal environment is preferred
• Strong knowledge of municipal and provincial legislation, including the Municipal Act, Municipal Elections Act, and Municipal Freedom of Information and Protection of Privacy Act
• Excellent grammar, proofreading, with strong attention to detail
• Strong organizational and interpersonal skills, with the ability to prioritize tasks, work under pressure, and meet deadlines effectively
• Discretion and sound judgment in handling confidential information
• Demonstrated high political acuity and professionalism in complex interactions, with effective communication across elected officials, staff, government representatives, and the public.
• Proficiency in Microsoft Office Suite, Adobe Acrobat; experience with agenda management software (i.e. eScribe) or similar software preferred
• Strong customer service skills with the ability to respond to inquiries in a courteous and efficient manner
• Ability to work independently in a fast-paced, multi-tasking environment
• Flexible availability during municipal elections and peak periods
• Capable of lifting up to 20 lbs (e.g., files, supplies).
• Valid Class G Driver’s License.

We understand you may not meet every requirement listed. However, we encourage you to apply, as you may bring other valuable skills and experiences to the role.

The Town of Lincoln offers an attractive, competitive salary, benefits and pension package, The salary for this position (based on a 35-hour work week) is $63,902.02 – 74,756.50.

Qualified candidates are requested to forward their resume by 11:59 PM on Sunday, April 27th, 2025.

To apply please use one of the following options:

• Via our: online application form
• Email: resume@lincoln.ca noting the position in the subject line

The Town of Lincoln is an equal opportunity employer, dedicated to creating an inclusive and accessible work environment. We are committed to removing barriers in our recruitment and selection processes and supporting the needs of all applicants in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). We encourage applicants to inform us of any accessibility needs to ensure they are accommodated throughout the recruitment and selection process.

We thank all applicants who apply but advise that only those selected for an interview will be contacted. The information gathered is in accordance with the Municipal Freedom of Information and Protection of Privacy Act and will be used only for candidate selection. Please note that the Town of Lincoln does not use AI technology at any stage of the recruitment process.

The position of Head Librarian at the Schulich Library of Physical Sciences, Life Sciences, and Engineering offers an exciting opportunity to lead one of Canada’s top research libraries, supporting McGill University’s Faculties of Engineering, Science, Medicine & Health Sciences, and Dental Medicine & Oral Health Sciences. With a strong user-centered approach, the Head Librarian will lead and shape services that meet the evolving needs of researchers and students in these dynamic fields. Reporting to the Associate Dean, Research & Scholarship, and actively collaborating with McGill Libraries and University partners, this position plays a vital role in positioning the library as a key contributor to teaching, learning and research at McGill University.

THE McGILL LIBRARIES

Located in Montréal, one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGill is also the most internationally diverse research-intensive university in Canada, with over 32% of its students coming to McGill from more than 150 countries. The University systematically appears on the annual list of the best employers in Montreal.

The McGill Libraries are committed to delivering high-quality, innovative information products, services and programs that focus on client needs and support the University’s strategic mission and directions. The McGill Libraries proactively supports the teaching, learning and research needs of faculty and students to fulfill McGill’s strategic mission of excellence as a research-intensive, student-centred university.

The McGill Libraries has the largest collection in Quebec and is one of Canada’s largest academic libraries with over six million monograph titles and 150,000 e-journals and databases. The Libraries are a member of the Canadian Association of Research Libraries (CARL), the Association of Research Libraries (ARL), the Bureau de coopération interuniversitaire (BCI), the Center for Research Libraries (CRL), and the HathiTrust Digital Library.
 

INFORMATION FOR PROSPECTIVE STAFF

Information about the University and the McGill Libraries can be found on the University’s web site. As a tenure stream appointee, the successful candidate is expected to satisfy the requirements in the Regulations Relating to the Employment of Librarian Staff.

DUTY STATEMENT

Primary Purpose of Position

The Head Librarian will lead and shape services that meet the evolving needs of researchers and students in these dynamic fields. This position plays a vital role in positioning the library as a key contributor to teaching, learning and research at McGill University.

Duties and responsibilities include, but are not limited to:

Responsible for the administration of library services, spaces, and programs at the Schulich Library of Physical Sciences, Life Sciences, and Engineering, including, but not limited to, instruction, reference and research assistance, circulation, and 3D printing.

Responsible for outreach to faculty and students in conjunction with liaison librarians. Ensures that the library’s users are provided with quality collection development, reference and research assistance, instruction, and other appropriate services and support.

Provides leadership to a team of employees. Fosters a culture of engagement, and collaboration, and promotes continuous professional growth and learning at all staff levels.

Responsible for the management, supervision, training, and evaluation of librarians and staff in an inclusive and equitable manner.

As a unit head, maintains a broad understanding of the McGill Libraries’ operations, and policy priorities and objectives. Assists in the development and achievement of these by participating in library-wide initiatives as appropriate.

Works in partnership with other library heads, library and University staff and sectors, as well as external groups on specific projects.

Fosters positive, effective, and collaborative working relationships with other McGill Libraries units.

Fosters positive, effective, and collaborative working relationships with faculty, staff, and students in the faculties served by the Schulich Library, including participation in faculty and student-led committees and groups.

Works with facilities administrators to manage the space planning needs of the library and ensures that the design and maintenance of library facilities meet all user needs.

Attend various library, Faculty, and University wide committees and represent the Libraries on these or external committees as required.

Maintain current awareness of emerging technologies and developments in the library, education and information environments and develop possible responses.

Fosters a culture that supports principles of equity, diversity, accessibility, Indigeneity and inclusion.

Reporting relationship

The position reports to the Associate Dean, Research and Scholarship.
 
SELECTION CRITERIA

Required:

Master’s degree in library or information science accredited by the American Library Association or recognized equivalent.

Six years of professional librarian experience, preferably in an academic library in an area covered by the Schulich Library, including a minimum of three years of experience in staff management and development.

Demonstrated ability to lead and manage librarians, professionals and support staff, preferably in a unionised environment, with a collaborative and open approach.

Experience coordinating educational services or a liaison program in an academic library with a strong user services orientation.

Experience assessing the effectiveness of library services and education programs.

Strong interpersonal skills and the ability to function effectively in a team working within a collegial environment.

Familiarity with developments in instructional technology, learning assessment, and trends in pedagogy.

Experience in articulating vision and goals, managing multiple projects; and developing library services.

Active scholarship and professional service, demonstrated through interest in local, national or international committee work, research, publishing, etc.

Demonstrated commitment to equity, diversity, inclusion, and accessibility of services or work environment.

Knowledge of the history of Indigenous communities in Canada, including residential schools, and a commitment to respond to the Truth and Reconciliation Commissions' Call to Action.

Excellent interpersonal and professional communication and presentation skills, both written and verbal.

Fluency in oral and written English is required. McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at level #(4) on a scale of 1-4.  

Desired:

Knowledge of French is a significant asset.

High level of professionalism and commitment to the organization and its mission and the ability to work flexibly in a changing environment.

Ability to promote and foster; a supportive and positive environment where everyone can listen, contribute and engage with colleagues and ideas, as well as provide and receive timely and constructive feedback.

Ability to create an environment that embraces curiosity, ideas, and creativity and the ability to flourish within an organization that values experimentation, risk taking, and bold thinking.

APPLICATION PROCEDURE

Applications should address the above selection criteria, be accompanied by a letter of interest, curriculum vitae, and the names and addresses of three referees.  

We anticipate conducting interviews during the week of April 7, 2025.

To apply:  Link to application

EQUITY STATEMENT AND IMMIGRATION STATEMENT

COMMITMENT TO EQUITY AND DIVERSITY 

McGill University is committed to equity and diversity within its community and values academic rigour and excellence. We welcome and encourage applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to engage productively with diverse communities. 

At McGill, research that reflects diverse intellectual traditions, methodologies, and modes of dissemination and translation is valued and encouraged. Candidates are invited to demonstrate their research impact both within and across academic disciplines and in other sectors, such as government, communities, or industry. 

McGill further recognizes and fairly considers the impact of leaves (e.g., family care or health-related) that may contribute to career interruptions or slowdowns. Candidates are encouraged to signal any leave that affected productivity, or that may have had an effect on their career path. This information will be considered to ensure the equitable assessment of the candidate’s record. 

McGill implements an employment equity program and encourages members of designated equity groups to self-identify. It further seeks to ensure the equitable treatment and full inclusion of persons with disabilities by striving for the implementation of universal design principles transversally, across all facets of the University community, and through accommodation policies and procedures. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, this email or phone at 514-398-2477. 

All qualified applicants are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadians and permanent residents will be given priority. 

Posting Date: April 4, 2025
Deadline: April 25, 2025
Location: All branches

About East Gwillimbury Public Library
East Gwillimbury Public Library (www.egpl.ca) serves a growing community in the northern part of York Region, made up of a mix of urban areas and villages. We value creativity and pride ourselves on providing excellent customer and employee experiences with a mission to ignite our community through literacy, discovery, and connection. Branches are in the communities of Holland Landing and Mount Albert, with a third location opening in 2025.

Position Summary
East Gwillimbury Public Library is seeking an enthusiastic, curious, and creative individual for the position of Digital Experience Specialist to support the Library’s mission to ignite our community through literacy, discovery, and connection.

The Digital Experience Specialist will have a direct role in supporting the Library’s Digital Branch through creating updates and improvements to its social media, website, and online catalogue. They will further the Library’s commitment to developing literacy by creating and delivering digital literacy initiatives and technology-based programming while also providing back-end technical support to a growing and flexible library system. This role supports the Manager, IT & Digital Experience, in providing staff training on new initiatives and technologies.

Join our library if you want to take on new challenges every day, flex your creative muscle, and expand our community’s knowledge of makerspace technology as we open our first dedicated Makerspace in our new Queensville Branch.

Qualifications
• Library Techniques Diploma, with relevant experience in digital media production, or equivalent experience.
• Minimum 1-year public service experience.
• Experience in developing web-based content and website maintenance.
• Knowledge of emerging digital library environment, including the web, digital collections, online databases, integrated library systems, and software applications.
• Experience troubleshooting technology in a Library environment.
• Experience working with diverse audiences, including children, preferred.
• Comfort in leading branch staff and operations in the absence of a manager.
• Strong problem-solving skills, interpersonal skills and mature judgment.
• Demonstrated experience in developing and delivering technology-based programming.
• Excellent organizational and time management skills. Able to function well in a busy environment and work with minimal supervision.
• Ability to provide in-depth reference, reader’s advisory, and circulation services.
• Good written and oral communication skills. Fluency in English (verbal, writing, and reading). Second language spoken is an asset.
• Experience with SirsiDynix Symphony integrated library system an asset.
• Successful candidate will be required to produce a vulnerable sector check dated within 6 months.

Compensation
$59,532 - $70,029 annually; benefits package.
Schedule: Average of 35 hours weekly, including evenings and weekends.

Application Process
Please submit your application to: Hiring Manager, jobs@egpl.ca
Applications should be sent as a single PDF file including both a cover letter and resume.
PDF files should be labelled “First Name Last Name – Digital Experience Specialist Application”.

Additional Comments
East Gwillimbury Public Library is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. We support the principles of the Accessibility for Ontarians with Disabilities Act (AODA) and have established policies, procedures, and practices which adhere to the accessibility standards of the AODA. Should you require any accommodation throughout the recruitment process please notify the contact person identified in this posting.

At East Gwillimbury Public Library, we highly value talented candidates like you. We will carefully review your resume, and if your qualifications align with our needs, we will contact you to schedule an interview in the coming weeks. Personal information is collected in accordance with the Municipal Freedom of Information and Protection of Personal Privacy Act and will only be used for candidate selection.

Posting Date: April 4, 2025
Deadline: April 25, 2025

Location: All branches

About East Gwillimbury Public Library
East Gwillimbury Public Library (www.egpl.ca) serves a growing community in the northern part of York Region, made up of a mix of urban areas and villages. We value creativity and pride ourselves on providing excellent customer and employee experiences with a mission to ignite our community through literacy, discovery, and connection. Branches are in the communities of Holland Landing and Mount Albert, with a third location opening in 2025.

Position Summary
East Gwillimbury Public Library is seeking an enthusiastic and customer-focused individual for the position of Coordinator, Customer Experience. This role creates a welcoming community space in library facilities and remote service points. The Coordinator, Customer Experience, ensures delivery of excellent customer service and experience and member satisfaction at the branch. Under the direction of the Manager, Customer Experience, this position assists with overseeing branch operations, staff training, the implementation of new customer services, and creating library promotions. As we look forward to an exciting year ahead with the opening of a new branch, this position offers a unique opportunity to be part of our growth and innovation.

Qualifications
• Successful completion of a Library Technician’s Diploma, Business Administration Diploma or a combination of post-secondary education and equivalent experience as determined by the employer.
• Minimum 2-years of related work experience in a public library.
• Provide superior customer service with the ability to work with a diverse group of people and uphold the value of inclusion.
• Ability to provide general reference, reader’s advisory, and circulation services.
• Knowledge of and experience with providing training with various technologies.
• Strong problem-solving skills, interpersonal skills and mature judgment.
• Excellent organizational and time management skills; able to function well in a busy environment and work with minimal supervision.
• Competence with social media, merchandising, and marketing library services.
• Supervisory experience preferred.
• Good written and oral communication skills.
• Fluency in English (verbal, writing, and reading). Second language spoken is an asset.
• Experience with SirsiDynix Symphony integrated library system an asset.
• Some travel between branches may be required.
• Successful candidate will be required to produce a police check dated within 6 months.

Compensation
$71,198 - $83,762 annually; benefits package.
Schedule: Average of 35 hours weekly, including evenings and weekends.

Application Process
Please submit your application to: Hiring Manager, jobs@egpl.ca
Applications should be sent as a single PDF file including both a cover letter and resume.

PDF files should be labelled “First Name Last Name – Coordinator, Customer Experience”.

Additional Comments
East Gwillimbury Public Library is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. We support the principles of the Accessibility for Ontarians with Disabilities Act (AODA) and have established policies, procedures, and practices which adhere to the accessibility standards of the AODA. Should you require any accommodation throughout the recruitment process please notify the contact person identified in this posting.

At East Gwillimbury Public Library, we highly value talented candidates like you. We will carefully review your resume, and if your qualifications align with our needs, we will contact you to schedule an interview in the coming weeks. Personal information is collected in accordance with the Municipal Freedom of Information and Protection of Personal Privacy Act and will only be used for candidate selection.

Bibliothécaire responsable du développement des compétences informationnelles (poste à terme de 13 mois)

Fondée en 1818, l’Université de Saint-Boniface est la première et la seule université de langue française du Manitoba et de l’Ouest canadien. Elle a à son actif 27 programmes collégiaux et universitaires répartis entre une dizaine de facultés, écoles et départements, et accueille plus de 1 500 personnes étudiantes ainsi que 2 000 personnes à l’éducation permanente. L’USB est située dans le vieux Saint-Boniface, quartier francophone au charme historique au cœur même de la ville de Winnipeg.

La Bibliothèque Alfred-Monnin offre des services et des ressources documentaires en français appuyant la recherche, l’enseignement et l’apprentissage à l’Université de Saint-Boniface. Le ou la bibliothécaire est responsable de créer/adapter, offrir et promouvoir un programme favorisant l’acquisition et le développement de compétences informationnelles chez l’étudiant ou l’étudiante. Le ou la titulaire répond à la direction de la Bibliothèque et fait partie de l’équipe du service d’aide à la recherche.

Responsabilités :

• Transmet les compétences informationnelles aux étudiants, en présentiel et virtuellement, en groupe ou individuellement (en salle de classe ou en atelier ainsi que par capsules vidéo);
• Facilite l’intégration des compétences informationnelles aux cours et aux travaux en collaborant avec les unités académiques et les membres du corps professoral;
• Planifie et organise des activités stratégiques favorisant le développement et la compréhension des compétences informationnelles auprès des étudiants et des membres du corps professoral;
• Reste à l’affût des normes et nouvelles tendances en littératie informationnelle;
• Comme membre de l’équipe d’aide à la recherche, conseille les usagers sur le choix de banques de données pertinentes, les méthodes de citation, les informe des pratiques reconnues, leur recommande les meilleures stratégies en recherche documentaire, et les forme aux outils de recherche spécialisés (p. ex. l’Outil de recherche de la Bibliothèque);
• Participe à l’entretien et au développement du site web de la Bibliothèque, des guides thématiques sur LibGuides et autres outils virtuels;
• Collabore avec les autres membres de l’équipe de la Bibliothèque pour planifier et livrer une variété d’activités (promotionnelles ou autres) sur le campus.

Qualifications recherchées :

• Maîtrise en bibliothéconomie ou en science des informations d’un programme agréé par l'American Library Association ou bien son équivalent et préférablement un an d’expérience pertinente;
• Diplôme universitaire de premier cycle en sciences sociales et humaines ou en sciences ou dans un champ de spécialisation approprié;
• Expérience préalable en bibliothèque universitaire (souhaitée);
• Excellentes compétences en communication écrite et orale en français et en anglais;
• Connaissances des systèmes informatisés de bibliothèque et outils de recherche, des nouvelles technologies et des protocoles émergents ainsi qu’une maîtrise des logiciels de bureau et des banques de données;
• Capacité démontrée à travailler de façon autonome ou collaborative, à assumer une multitude de responsabilités administratives ou professionnelles simultanément, et à savoir gérer les priorités et son temps;
• Savoir communiquer dans une variété de style et pour différents publics, p. ex. présentations orales, rédaction de rapports avec textes ou données, utilisation efficace des médias sociaux, blogues, forums et courriel;
• Bonne communication interpersonnelle faisant preuve de diplomatie, flexibilité, collaboration, bonne capacité en analyse et en résolution de défis;
• Capacité démontrée à entreprendre, implanter et gérer une activité.

Entrée en fonction : 1er juillet 2025 (poste à terme de 13 mois)

Rémunération : selon la convention collective (Professionnel II)

Veuillez poser votre candidature en téléchargeant votre lettre de motivation et un curriculum vitæ au plus tard le 8 mai 2025 sur le site ustboniface.ca/emplois.

Toutes les informations reçues seront traitées de façon confidentielle et seuls les candidats et candidates retenus seront contactés. Les candidatures soumises par courriel ne seront pas acceptées.

Pour de plus amples renseignements, n’hésitez pas à communiquer avec le service talent, diversité et culture à l’adresse srh@ustboniface.ca.

L’USB souscrit à l’équité, à la diversité et à l’inclusion en matière d’emploi. Nous encourageons fortement les personnes s’identifiant comme femmes ou non-binaires, autochtones, en situation de handicap et issues des minorités visibles à poser leur candidature. L’USB se fait un devoir d’offrir une expérience accueillante et sans obstacle aux personnes qui ont des besoins en matière d’accessibilité. Il est possible de demander des mesures d’adaptations à tout stade du processus de recrutement. Pour faire une demande en toute confidentialité, envoyez un courriel directement au Service talent, diversité et culture srh@ustboniface.ca afin qu’il soit possible de prendre les dispositions nécessaires. Conformément aux exigences prescrites en matière d’immigration au Canada, toutes les personnes qualifiées sont invitées à postuler; la priorité est toutefois accordée aux personnes ayant la citoyenneté canadienne ou la résidence permanente.

Wellington County consistently ranks as one of the safest communities in Canada and is home to vibrant economies, active and inclusive communities, and beautiful landscapes.

We are committed to building and maintaining a respectful, inclusive and equitable workplace that is representative of the community we proudly serve. The County is looking for individuals who are committed to public service, enjoy collaborating with others and share the County’s values. We value applicants with a diverse range of skills, experiences, and competencies, and are looking forward to welcoming new members to our talented team.

The County offers a generous compensation, benefits and pension package. We also offer ongoing career and development opportunities to our employees, with a commitment to health and well-being.

Posting ID: 1771
Department: Museum and Archives
Division: Archives
Position Type: Full Time Regular
Work Hours: Monday to Friday, 35 hours per week: regular schedule is 8:30 am - 4:00 pm with at least one Saturday a month: onsite/in-person; flexibility of hours may be required.
Work Location: Museum and Archives - the County of Wellington is an employer that believes in providing service onsite.
Vacancies: 1
Application Deadline: 04/18/2025

BASIC FUNCTION

Under the direction of the Archivist, the Assistant Archivist is responsible for cataloguing, providing research and reference services to the public, and planning and delivering programmes and events.

PRINCIPAL RESPONSIBILITIES

• Assist and advise researchers in the use of descriptive tools, databases, microfilm readers, and other resources, both manual and online.
• Retrieve and re-shelve records from the storage area.
• Conduct research and respond to telephone, letter and email requests from the public, county staff, member municipalities and elected officials.
• Accountable for providing accurate, detailed information retrieval for all information requests.
• Apply knowledge of the Copyright and Municipal Freedom of Information and Privacy Acts on a daily basis when dealing with reference requests and processing collections.
• Assist with the appraisal and acquisition of donations to the collection including liaising with the donor.
• Catalogue archival acquisitions including researching administrative history, data entry, take photographs and scan and link all types of media to the collections database.
• Create finding aids, inventories and thematic guides.
• Apply proper care and handling procedures for all archival media and identify issues relating to the conservation of archival materials and communicate with the Conservator regarding preservation concerns.
• Use email, Microsoft Office Suite, Past Perfect software, online databases (i.e. Ancestry.ca), photocopier, scanner, microfilm and microfiche readers.
• Carry out digitization initiatives, using knowledge of current standards and procedures to support the long-term preservation and access to archival records (ie Wellington County newspaper project).
• Prepare, deliver and evaluate in house and offsite archival programmes for the public in coordination with the Archivist.
• Prepare, deliver and evaluate archival educational programmes in coordination with the Archivist, Programming and Curatorial staff.
• Research and write articles for the WCMA newsletter, and other media sources.
• Attend relevant meetings, conferences and workshops to enhance knowledge and best practices relating to archives.
• Other duties as required.

MINIMUM QUALIFICATIONS

• Four year university degree in History or related discipline.
• Minimum one year of experience or equivalent working in a museum and archives, preferably in a municipal setting.
• Experience accessioning, cataloguing, providing reference and programming in an archival setting.
• Demonstrated ability to work independently in a busy, public service environment and effectively prioritize tasks.
• Excellent written and oral communications skills and attention to detail.
• Proven ability to read cursive writing.
• Ability to function as an effective team player.
• Superior customer service skills.
• Ability to carry heavy boxes (up to 45 pounds) and climb ladders. Demonstrated proficiency with Microsoft Office Suite, and cataloguing software.
• Experience with PastPerfect software is an asset.
• Familiarity with legislation relevant to Archives, including Copyright Act, Municipal Freedom of Information and Protection of Privacy Act.
• A valid driver’s licence (minimum G2) and a satisfactory driver’s abstract.
• Police Vulnerable Sector Check.

Pay Range: $58,039.80 - $67,886.00 (2025 Non-Union Compensation Grid)
Benefits: Long Term Disability, Life Coverage, Accidental Death and Dismemberment, Critical Illness, Extended Health Care, Emergency Travel Assistance, Dental Care; mandatory enrolment, premiums 100% covered.
Pension: Ontario Municipal Employees Retirement System (OMERS); enrolment mandatory.
Medical Responsibility Time: Prorated and accrues at 0.5 days/month. Short Term Disability: 17 weeks coverage at 75% or 100% of pay, based on length of service.
Vacation: Accrues to start at three weeks/annum; increases based on length of service.
Mileage: If applicable, as per CRA allowances.

The County of Wellington is committed to providing inclusive access and accommodations for disabilities throughout the application and selection process. We are continuously working to improve our systems, policies, and practices to ensure our employees, in all their diversity, can succeed. Should you require accommodation for a disability through the recruitment process, please let us know and we will work with you to meet your needs.

Personal information is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act and will be used only to evaluate the suitability of applicants for employment.

Blake, Cassels & Graydon LLP (Blakes), one of Canada’s largest and most successful law firms, has an immediate opening for an Analyst of Records and Information Governance, to join the General Counsel’s office in the Firm’s Toronto office.

Reporting to the Manager, Information Governance and Records, this position will be responsible for utilizing in-depth knowledge of established information governance and records management practices to lead the development of processes, work practices, training, controls, and technology improvements to effectively manage client matter information and records in electronic format in support of the Firm’s operational needs and information governance strategy.

Primary responsibilities include but are not limited to:

• Support the Manager, Information Governance and the Director, Information Governance with important organizational changes related to information governance (including projects related to artificial intelligence technologies and projects that support the migration of data to approved repositories). This will involve project management and liaising with internal stakeholders across the Firm.
• Oversee the secure transfer of client matter files, both physical and electronic, and continue to evolve the Firm’s file transfer and related lawyer offboarding processes to ensure efficiency and compliance.
• Monitor, manage and support Firm members in the management of electronic client matter files in the Firm’s document management system, in accordance with its information governance policies.
• Provide training and guidance to support electronic content management, including on the use of approved knowledge repositories, scanning, email management and electronic filing.
• Review and approve requests for new non-client workspaces and Network Shared Drive folders in accordance with established criteria and guidelines.
• Coordinate the responsible disposition of client matter and Firm records, including operationalizing a program for the secure and compliant disposal of electronic records.
• Oversee data cleanup in records management systems, including by quality checking records and performing searches; and ensuring information is complete and properly identified.
• Support the litigation hold process, which includes identifying and tracking records and coordinating with other departments.
• Leverage technical skills to help develop process solutions using a wide variety of software solutions, including the Microsoft 365 suite of tools (e.g., implementing a tool that will identify personal information).
• Stay current on industry trends, technologies and best practices related to records management and information governance. Identify opportunities, recommend improvements and help implement new technologies from information governance and records perspectives.
• Perform other related duties as assigned.

Qualifications

Education/Experience:

• Bachelor’s degree in information management, library science, business administration or a related field.
• Master’s degree in a related field is required.
• At least three to five years of work experience in information governance, records management, library science, information science or another related field, preferably in a law firm, financial institution or another large, complex organization.
• Certification in records management (obtained or in progress) is preferred.

Skills/Abilities:

• Strong understanding of information and record retention and disposition policies and procedures, practices and techniques, including regarding transfers and legal holds.
• Familiarity with laws and industry practices related to information management, including data privacy laws.
• Understanding of the legal requirement for and legal context governing records-related processes and procedures, including document management, file transfers and information governance practices within a law firm or legal environment (asset).
• Experience with best practices for the digitization of records, electronic records management and the use of information management systems such as FileTrail.
• Advanced research, investigative and problem-solving skills.
• Ability to think strategically, gather and analyze information, and exercise sound judgement to resolve issues in a timely manner.
• Strong project management skills and demonstrated initiative to own projects, continuously improve processes and provide high-quality, thorough services to a wide variety of stakeholders.
• Time management and organizational skills and the ability to adapt to changing priorities in a fast-paced, deadline-driven environment.
• Strong professionalism and service-oriented attitude.
• Excellent written and verbal communication skills.
• Exceptional teamwork skills and the ability to work well with diverse stakeholders.
• Proficiency in computer systems and software applications including the Microsoft Office Suite.

How to Apply

Please submit your application, along with a cover letter and résumé, via our application portal.

Blakes wishes to thank all applicants for their interest. However, only those candidates selected for an interview will be contacted.

Who We Are

At Blakes, we care about our people. We are committed to providing exceptional experiences for our clients and employees. As a winner of Canada’s Top 100 Employers, Canada’s Best Diversity Employers and Greater Toronto’s Top Employers awards, we understand the importance of fostering an inclusive workplace environment that brings out the best in each person. Our success as a firm starts with hiring top talent, retaining our people and helping them thrive.

Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures.

The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.

McGill Libraries seeks an innovative, service-oriented, and collaborative professional Liaison Librarian to contribute to the curation of collections and to perform additional liaison duties in Rare Books and Special Collections (RBSC). The position provides a range of library and information services to support research and teaching; contributes to comprehensive collections management and curation of materials; and actively promotes the collections through outreach, exhibition, and communications. The incumbent participates in fundraising, development, and grant applications and administration to further support of the Libraries and promotion of the RBSC collections.

THE McGILL LIBRARIES

Located in Montréal, one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGill is also the most internationally diverse research-intensive university in Canada, with over 32% of its students coming to McGill from more than 150 countries. The University systematically appears on the annual list of the best employers in Montreal.

The McGill Libraries are committed to delivering high-quality, innovative information products, services and programs that focus on client needs and support the University’s strategic mission and directions. The McGill Libraries proactively supports the teaching, learning and research needs of faculty and students to fulfill McGill’s strategic mission of excellence as a research-intensive, student-centred university.

The McGill Libraries has the largest collection in Quebec and is one of Canada’s largest academic libraries with over six million monograph titles and 150,000 e-journals and databases. The Libraries are a member of the Canadian Association of Research Libraries (CARL), the Association of Research Libraries (ARL), the Bureau de coopération interuniversitaire (BCI), the Center for Research Libraries (CRL), and the HathiTrust Digital Library.

INFORMATION FOR PROSPECTIVE STAFF

Information about the University and the McGill Libraries can be found on the University’s web site. As a tenure stream appointee, the successful candidate is expected to satisfy the requirements in the Regulations Relating to the Employment of Librarian Staff.

DUTY STATEMENT

Primary Purpose of Position

The assist the provision of a range of library and information services and collections to support teaching, learning, research, and outreach activities.

Duties and responsibilities include, but are not limited to:

1. Curate and make accessible RBSC collections as assigned.
2. Integrate RBSC collections into University teaching, learning, and research, and to the broader research community. Develop and maintain communication links and appropriate liaison with relevant University units.
3. Engage with donors and contribute to fundraising, development and outreach activities to build and improve access to McGill Libraries collections, in coordination with the RBSC Director. May contribute to grants and other funding support to further develop, promote, and protect collections.
4. Advise researchers on discovering, accessing and using effectively the full range of library and information resources available. Conduct information literacy/skills classes and training programs for relevant audiences.
5. Animate rare collections through various means, including: communications (e.g. publications and social media), organizing visits and workshops with classes and other groups; developing exhibitions in the library or McGill campus venues, or beyond, including external museum loans.
6. Work in partnership with other library and University staff and sections, as well as external groups on specific projects.
7. Assist in the development of RBSC collections to ensure teaching, learning and research needs are met.
8. Assist in ensuring that proper conservation and preservation standards are followed for all formats and media types.
9. Contribute to resource description for entry into content management systems (Sofia discovery tool and/or Access to Memory (AtoM)). Supervise staff in the same.
10. Assign and supervise projects for student employees and interns.
11. Represent the library on various library, faculty and university-wide committees as required.
12. Engage in scholarly activities and professional service and develop a dossier for promotion and tenure, consistent with University Regulations.
13. Additional duties as assigned based on individual knowledge and skills.

Reporting relationship

This position reports to the Director, Rare Books and Special Collections.

SELECTION CRITERIA

Required:

1. A Master’s Degree in Library/Information Studies (MLIS, MIS, or MI) from an ALA accredited institution.
2. Professional experience in an academic, special or research library, or equivalent relevant experience, particularly in rare books and special collections
3. Knowledge of special collections librarianship
4. Ability to conduct information skills classes for small and large groups.
5. Familiarity with copyright and/or privacy legislation as required for consultation, reproduction, and dissemination of collections.
6. Organized, with high attention to detail. Ability to work independently and as part of a team; prioritize and balance multiple projects.
7. Fluency in oral and written English is required. McGill University is an English-language university where day to day duties may require English communication both verbally and in writing.
8. Experience or demonstrated interest in supervising student employees and in coordinating workflows.
9. Knowledge of techniques used to teach in a culturally responsive way.

1. Demonstrated ability to uphold the values of respect, collaboration, and diversity, and employment equity.

Desired:

1. Preference for French language skills; other languages considered an asset.

APPLICATION PROCEDURE

Applications should address the above selection criteria, be accompanied by a letter of interest, curriculum vitae, and the names and addresses of three referees.

We anticipate conducting interviews during the week of June 2nd, 2025.

EQUITY STATEMENT AND IMMIGRATION STATEMENT

COMMITMENT TO EQUITY AND DIVERSITY

McGill University is committed to equity and diversity within its community and values academic rigour and excellence. We welcome and encourage applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to engage productively with diverse communities.

At McGill, research that reflects diverse intellectual traditions, methodologies, and modes of dissemination and translation is valued and encouraged. Candidates are invited to demonstrate their research impact both within and across academic disciplines and in other sectors, such as government, communities, or industry.

McGill further recognizes and fairly considers the impact of leaves (e.g., family care or health-related) that may contribute to career interruptions or slowdowns. Candidates are encouraged to signal any leave that affected productivity, or that may have had an effect on their career path. This information will be considered to ensure the equitable assessment of the candidate’s record.

McGill implements an employment equity program and encourages members of designated equity groups to self-identify. It further seeks to ensure the equitable treatment and full inclusion of persons with disabilities by striving for the implementation of universal design principles transversally, across all facets of the University community, and through accommodation policies and procedures. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, this email or phone at 514-398-2477.

All qualified applicants are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadians and permanent residents will be given priority.