Organization Name
University of Delaware Library, Museums and Press
Job Title
Coordinator, Acquisitions Services
Job Type
Full Time (Permanent)
Location
Newark, Delaware/USA
Posting Date
03/30/2023
Application Deadline
05/01/2023
Job Start Date (Expected):
06/01/2023
Compensation
Salary expected between 1st quartile and midpoint of pay grade 29E-31E, based on relevant professional experience, as outlined on the University of Delaware 37.5 Hour General Structure.
Target Audience
Current Students
Recent Graduates
0–5 Years of Experience
5–10 Years of Experience
10+ Years of Experience
Job Category
Information Systems
Library – Academic
Records Management
Other
Job Description
The University of Delaware Library, Museums and Press seeks a service-oriented librarian with knowledge of business accounting to lead the Acquisitions Unit within the Collections, Acquisitions, and Resource Sharing Department. The Coordinator, Acquisitions Services provides leadership for the Library’s collection procurement and material processing services to meet the evolving needs of the campus community. The Acquisitions Unit orders, receives, and provides shelf preparation for all library materials in all formats, manages the processing of gifts to the library collection, and liaises with the University’s Accounts Payable unit to ensure prompt payment of invoices. The Coordinator, Acquisitions Services provides fiscal oversight for a library collections budget of over $10,000,000 for the purchase of print books and serials, electronic resources, streaming and physical media, special collections and archival material, and other types of items. The Coordinator works in collaboration with the Associate University Librarian for Acquisitions and Collection Services and the head of the Collections, Acquisitions, and Resource Sharing Department to carefully manage payments and budget allocations. The coordinator works closely with the head of the Cataloging and Metadata Department to assess copy cataloging standards and facilitate the physical processing of materials.
We welcome applications from early-career librarians with work experience in acquisitions and an interest in working closely with and learning from colleagues in collection management, electronic resources management, cataloging and metadata, and resource sharing.
Reporting to the Head, Collections, Acquisitions, and Resource Sharing Department, major responsibilities include:
- Provide day-to-day oversight of the operations of the Acquisitions Unit in conjunction with Library goals and projects. Hire, train, supervise, and evaluate the team of non-exempt staff members. Collaborate with unit staff and the department head to develop and maintain efficient workflows, and to develop and plan long- and short-term goals for the unit.
- Develop and update policies and procedures for acquisitions in conjunction with the Head, Collections, Acquisitions, and Resource Sharing and Head, Cataloging and Metadata, to ensure alignment with current best practices in the field.
- Monitor Library materials budget spending in collaboration with the department head and AUL. Assist with the reconciliation of Library internal payment records with University records on a regular basis. Participate in audits as they occur and respond to auditor recommendations. Resolve complex payment, access, and receipt issues with vendors or payees. Provide data to managers to assist in planning Library spending.
- Assist with assessment of acquisitions services, including approval plans, workflows, and vendor services and pricing.
- Respond to acquisitions-related inquiries from internal stakeholders and external vendors. Troubleshoot and respond to complex problems with orders, invoices, and record in the Library’s integrated library system.
- Develop and maintain relationships with vendors and work closely with them to promptly resolve problems. Collaborate with print, electronic, media, and system vendors to make the best use of Library resources and vendor services.
- Provide training to subject liaisons on ordering materials and other acquisitions-related duties.
- Provide acquisitions expertise as needed to other Library departments and staff. Foster an environment of collegiality and teamwork for unit staff, cultivating a respectful and inclusive work environment that empowers staff and values input from all employees.
- Demonstrate commitment to active professional development for self and team to maintain currency on trends related to university needs, technology, and library services.
Please include the public link to your posting if available
https://bit.ly/ud-co-acquisitions_2023
Application Process
Include a cover letter and resume, along with the names and contact information of three employment references, in a single document, following the University of Delaware application instructions.
