Research involving human participants conducted by faculty members and graduate students under the auspices of the University of Toronto must be reviewed and approved by a University of Toronto Research Ethics Board (REB) prior to its commencement.
What is the last day I can submit an Ethics Protocol Application for review in the 2018 calendar year?
The last day you can submit an Ethics Protocol Application for review to the Faculty of Information is December 3, 2018. Applications received after this date will be reviewed in January 2019.
The current Research Funding Coordinator is Stephanie Fisher (email@example.com).
Investigators are advised to submit well in advance of their anticipated start date. We recommend that researchers begin the process two months (8 weeks) prior to the start of the research.
The overall duration of a given review will depend on how many rounds of revision are required. The initial review of the application by the Faculty of Information Research Funding Coordinator and Associate Dean, Research, can take up to FIFTEEN (15) working days. Following this, the initial REB review can take up to five weeks.
Note: All research that is conducted in schools must have administrative consent/permission prior to recruitment. Some school boards, including the Toronto District School Board, require protocol review by their Research Committee before gaining administrative permission. This approval process can take several weeks or months. Please contact the school board to be involved with your research for further information.
The deadline for delegated review is EVERY Monday (or first business day of the week) by 4 pm. Each cycle through the delegated review process (i.e. initial review or review of revisions) takes approximately 4-5 weeks to complete from the date the study was sent to the reviewer.
Please consult the Research Ethics Board webpage for the most up to date Full Review submission and meeting dates.
The Faculty of Information highly recommends that you enroll in a Faculty/Graduate Research Ethics Workshop before preparing the protocol. These workshops are conducted twice per year and require advanced registration. The schedule is posted on the Office of Research Ethics website, where you can find information on one-on-one consultation, in-person training, and other online resources to guide you in preparing your protocol.
For questions related to the content of the ethics protocol, you can contact the Research Ethics Coordinator at 416-946-3273 or firstname.lastname@example.org.
I’m a student. Can I make an appointment with the Research Funding Coordinator?
Your first point of contact is your supervisor. If they are unavailable, you can get in touch with the Faculty of Information’s Associate Dean, Research. For questions specifically about ethics, the Research Ethics Coordinator at the Office of Research Ethics is available to answer your questions and offers one-on-one consultations with students.
- We have prepared a “Common Mistakes” document that addresses the most common mistakes that we see in ethics applications
- Applicants are advised to refer to the Guide for Informed Consent Documents when preparing information and consent letters and forms.
- If applicants are preparing ethics protocol submissions that involve key informant interviews, deception, or participant observation, please refer to Ethical Guidelines on Interviewing Public Personalities, Guidelines for the Use of Deception and Debriefing in Research, or Guidelines for Ethical Conduct in Participant Observation.
Where can I download the Word version of the ethics protocol application or the Graduate Student Ethics Protocol Submission Checklist?
Click the appropriate link below for specific instructions and forms relating to your situation.
I’m working with human participants in my project, however I am not sure if what I am doing is considered research/requires prior approval from the REB. How can I find out?
Certain activities such as quality assurance or quality control tests may be exempt from REB review. The Office of Research Ethics has created a screening guide to determine whether ethics review is required.
For Faculty, Status-Only Appointees, and Post-Doctoral Fellows
A completed application for Ethics Approval should be sent to the Research Funding Coordinator (RFC) no less than FIFTEEN (15) working days before it needs to be submitted to the relevant Research Ethics Board (REB). Early submission should give sufficient time for review by the ADR, time for her to seek clarifications (if necessary), and allow for any necessary changes to be made.
Please submit the MRHP – Application Worksheet protocol, including appendices, as a single Microsoft Word document, with file name: your last name_ethics_date.
After the application has received the approval of the ADR, the investigator will submit the online application via My Research Human Protocols (MRHP) to be reviewed by the REB.
Detailed information and instructions can be found here
For Graduate Students
Where the Ethics Approval is for research associated with a doctoral dissertation, the application should first be reviewed and approved by the supervisor. Note: Supervisors are also responsible for generating the invitation to allow their students to access MRHP. The instructions to do so can be found here.
After the supervisor is satisfied with the application, they will forward the application and the Graduate Student Ethics Protocol Submission Checklist to the RFC and ADR no less than TEN (10) working days before it needs to be submitted to the REB for review and approval.
Please submit the student’s MRHP – Application Worksheet protocol, including appendices, as a single Microsoft Word document, with file name: student’s last name_ethics_date.
The RFC/ADR will follow up with the student directly, and copy the supervisor on all communication.
After the application has received the approval of the ADR, the student will submit the online application via My Research Human Protocols (MRHP) to be reviewed by the REB.
For Courses, Including Independent Reading Courses
Ethics protocols for courses taught within the Faculty of Information should be submitted to the ADR for her review and approval no less than TWENTY (20) working days before it needs to be submitted to the REB.
Please note that reading courses which include coursework using human subjects will require ethics approval. This process can take time, therefore applicants to reading courses should discuss this with the proposed course instructor and the Associate Dean, Research, well in advance of the proposed course start date. Where the ethics approval is for research associated with a reading course, the request for Ethics approval should be first reviewed and approved by the supervisor and/or course instructor, and then the supervisor and/or course instructor should forward the application to the ADR for review and approval no less than TWENTY (20) working days before it needs to be submitted to the REB.
Please submit the MRHP – Course Application Worksheet protocol as a Word document, with file name: your last name_ethics_date. Make sure that the protocol and additional material (research instruments, consent forms, etc.) are submitted as one compiled document. After the application has received the approval of the ADR, the course instructor will submit the online application via My Research Human Protocols (MRHP) to be reviewed by the REB.
Detailed information and instructions can be found here