Information on this page will assist students in making sure that all final stages proceed smoothly.
There are two convocation ceremonies: one in June, and another in November. There is also a third period in March, when degrees are conferred in absentia, i.e., without a ceremony.
All degree requirements completed at the end of the summer session.
March graduation (in absentia):
All degree requirements must be met by the end of the fall session.
All degree requirements must be met by the end of the fall or winter sessions.
Details about graduation and convocation, e.g., ceremony dates and tickets, are available from U of T’s Office of Convocation.
Intent to convocate
Students must submit an Intent to Convocate Form [INSERT FORM] during their final session.
Upon submission of this form, the iSchool Student Services department will review the student’s program and transcripts, and submit a degree recommendation to the School of Graduate Studies (SGS). Students will receive an email from Student Services, Faculty of Information once the degree recommendation has been sent. (This can take several weeks after the form closes.)
SGS completes a program check, they will FINCA your account record. Tuition fees for the upcoming session will be reversed, and service charges will not be applied. This process too takes several weeks.
For students who have been registered as part-time at any time during their iSchool studies, a balance-of-degree fee may be required. This fee is not charged to the student’s account until after their degree recommendation has been processed.
The name on the student’s diploma will appear as it is recorded in the Student Web Service (ROSI).
Students should review this information in ROSI, and if a change in name, including the addition of a middle name, or gender change is required, get in contact with SGS Student Services at email@example.com.
Appropriate documents, such as a Birth Certificate, or Marriage Certificate, will be required.
Name changes must be sent to SGS in February for the June convocation, and in September for the November convocation.
Confirmation of Degree letter
SGS prepares degree confirmation letters for both Master’s and PhD students who require them.
Students must have:
Completed all requirements for their program
Had all grades submitted by their professors to the iSchool’s Student Services department
Submitted an Intent to Convocate form
To request a letter, fill out an SGS Request for Confirmation of Degree Form, and fax it to SGS at 416-978-0992. There is a $7.00 fee per letter for Master’s students. PhD students receive one free letter.
SGS will do a programs and fees check, so all outstanding bills should be paid.
Once the iSchool Student Services department submits the student’s degree recommendation, the student will be contacted via University of Toronto email.
Please allow five business days for SGS to process the letter. If the letter is needed urgently, contact firstname.lastname@example.org with an explanation.
Wrapping up at the iSchool
iSchool network accounts
Download the Information for Graduating Students leaflet for resources and services to support you in your transition from graduate school to professional life.
iSchool network: Access to the iSchool network for students convocating in March and June will terminate some time in August. For those convocating in November, access will cease in December. In preparation, we request that you make back-up copies of files stored on the Faculty of Information servers that you wish to keep and unsubscribe from any listervs/mailing lists you subscribed to with your UTOR email account
Email: After graduation, your student e-mail address is automatically changed to your.name[at]alum.utoronto.ca Find out more about alumni email.
Wireless network: U of T does not offer access to its wireless network to alumni.
Extension of computing privileges: For graduates continuing to work on research projects for iSchool faculty after the network account termination date, you are able to request an extension via the Request for Computing Resources Form [INSERT FORM]
Building and lab access: After graduation, if you still require building and lab access please contact Glen Menzies, Facilities Coordinator.
Returns and retrievals
Return all Inforum items that you have checked out to avoid fines
Resolve outstanding library fines at Robarts Library or online
U of T Library borrowing privileges, including Inforum borrowing privileges, and off-campus access to UTL e-resources, will expire in early September. To extend your privileges, you can:
Purchase a U of T alumni card or sign up for a free Inforum borrowing card. The Inforum will resume issuing free borrowing cards once we return to the Bissell Building in the fall of 2016.
Neither of the above cards provide access to UTL e-resources — there is no access to e-resources for alumni.
Stay connected to the iSchool community via:
Recent graduates can continue to take advantage of career services offered at the iSchool.