The PhD Conference Travel Award assists Faculty of Information doctoral students with travel costs associated with making presentations of original research at a conference or symposium, or to engage in other appropriate scholarly activity at a conference.
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Overview and Application Guidelines
Purpose & Eligibility
This award has been developed to assist Faculty of Information doctoral students with travel costs associated with making presentations of original research at a conference or symposium, or to engage in other appropriate scholarly activity at a conference.
Funds will be awarded from an annual travel budget on a first-come, first-served basis to a maximum of $1500 per fiscal year (May 1 to April 30) and a total of $3000 during a student’s program. Applicants must be registered in the Faculty of Information’s PhD Program at the time of application and time of the proposed travel, and must show satisfactory progress in their program. The applicant must be invited to present a paper or poster at the conference.
Factors such as the significance of the conference as a venue for reporting research in the student’s discipline and whether the student is at the pre- or post-candidacy stage in the program will be taken into account. If a student has received $3000 from the travel budget they will not be eligible for further awards from this fund. Priority will be given to students who have not previously received travel funding or are not eligible for other sources of funding.
Students may receive funding from other sources for expenses not covered by this award. Reimbursement will only be permitted for those travel expenses that are allowed under the University of Toronto Expense Reimbursement Policy.
PhD’s are eligible to apply for travel awards when the anticipated travel period falls within years 1 – 5 of their program.
Award Value & Duration
Funds will be awarded from an annual travel budget on a first-come, first-served basis to a maximum of $1500 per fiscal year (May 1 to April 30) and a total of $3000 during a student’s program. Applicants must be registered in the Faculty of Information’s PhD Program at the time of application and time of the proposed travel, and must show satisfactory progress in their program. The applicant must be invited to present a paper or poster at the conference.
How to Apply
Requests for conference funding must be made at least one month prior to conference attendance. Applicants must submit their request online via the PhD Conference Travel Award Application Form. After the review process has taken place, the result will be sent to the applicant by e-mail.
Important:
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- Please ask your PhD Research Advisor / Supervisor to email a note of support to awards.ischool@utoronto.ca.
- This email message should affirm that the supervisor supports your request to attend the event.
- In addition, the supervisor should state if they have research funds to support or augment the conference / event.
- Not having funds will not impact the award of a travel grant.
Reimbursement Process
Reimbursement of travel expenses must be submitted within three weeks of the presentation. Payment will be available upon presentation of a completed Faculty of Information Expense Reimbursement form, original receipts (including boarding passes if applicable) and a copy of the Award Approval Letter. A copy of the Conference program indicating your presentation time and paper title should also be attached.
