PhD Research and Conference Grant

PhD Students can apply for a financial grant to support field research work/travel, and/or for conference travel/presentations. Please complete and submit in advance of your research or conference travel. Carefully read the eligibility criteria (below).

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Overview and Application Guidelines

Eligibility Criteria: 

  • You must be a currently registered student in good standing;
  • You must be in Year 1 to Year 5 (inclusively) of your studies;
  • You are expected to submit this application in advance of the event/travel for which you are seeking a PhD Research and Conference Grant;
  • The event for which you are applying for this PhD Research and Conference Grant must take place at least one (1) month prior to your planned date to defend your dissertation;
  • All use of funds must comply with the university’s “Guide to Financial Management”;
  • Applicable events/activities include conference attendance where you are presenting a paper and/or conducting field research that relates directly to your research;
  • You must garner your Supervisor’s support for your application (this will be confirmed by ORSS);
  • The maximum grant amounts vary annually. (Total maximum of $3000 for entire program)

How to Apply

Requests for conference funding must be made at least one month prior to conference attendance or travel for research/field work. Applicants must submit their request online via the PhD Research and Conference Grant Application Form. After the review process has taken place, the result will be sent to the applicant by e-mail.


    • Please ask your PhD Research Advisor / Supervisor to email a note of support to
    • This email message should affirm that the supervisor supports your request to attend the event.
    • In addition, the supervisor should state if they have research funds to support or augment the conference / event.
    • Not having funds will not impact the award of a travel grant.

Reimbursement Process

Reimbursement of travel expenses must be submitted within three weeks of the presentation. Payment will be available upon presentation of a completed Faculty of Information Expense Reimbursement form, original receipts (including boarding passes if applicable) and a copy of the Award Approval Letter. A copy of the Conference program indicating your presentation time and paper title should also be attached.