| Organization Name |
| Corporation of the County of Essex |
| Job Title |
| Coordinator, Records and Information Management |
| Job Type |
| Full Time (Permanent) |
| Location |
| Essex, Ontario, Canada |
| Posting Date |
| 02/09/2023 |
| Application Deadline |
| 03/05/2023 |
| Job Start Date (Expected): |
| 2023-06-01 (estimated) |
| Compensation |
| $73,202 – $89,873 (Under Review) |
| Target Audience |
|
| Job Category |
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| Job Description |
| Who We Are:The Corporation of the County of Essex is an upper-tier municipal government, providing programs and services to a population of approximately 193,000 within the County and some shared services to approximately 422,000 within the Windsor-Essex region.The County of Essex is Canada’s warmest and southernmost County, surrounded on three sides by water and blessed with unrivalled opportunities for boating, fishing, cycling, golfing and other recreational pursuits. One of Ontario’s best kept secrets, the County offers an affordable mix of urban and rural living with easy access to world-class amenities and schools. We are located next to the urban center of Windsor and just minutes from downtown Detroit. The County offers a competitive total rewards package including generous benefits and participation in the OMERS pension plan.In a Nutshell:Reporting to the Deputy Clerk, the Coordinator, Records and Information Management (RIM) will coordinate a comprehensive records and information management program for all County departments in accordance with the Municipal Act, Municipal Freedom of Information and Protections of Privacy Act (MFIPPA), Personal Health Information Protection Act (PHIPA), and other relevant legislation. The Coordinator, RIM works collaboratively to implement and maintain the governance principles of corporate information and to plan, evaluate, monitor and oversee the ongoing improvement of the corporate RIM program for the County of Essex. They further work to ensure records and information in the control and custody of the County of Essex are kept in a cost effective, secure and consistent manner throughout all County departments in accordance with established by-laws, policies and procedures.Day in the Life:• Work closely with IT staff to ensure security and safety of all corporate records and information assets. Analyze the access controls and permissions of all records repositories and data networks.• Manage records retention and disposition in compliance with RIM program policy; legal, regulatory, contractual, and audit requirements; and business needs.• Act as the Chair of the County’s Records and Information Management (RIM) Liaison Committee and the RIM Working Group, and participates in peer committees and other groups as required from time to time.• Delegate RIM responsibilities to ensure the creation, capture, management, preservation, retention and disposition of comprehensive, reliable, authentic records to designated staff in each department.• Develop performance metrics for the RIM program and perform regular audits.• Identify opportunities for RIM process improvements• Provide training and support for all staff in relation to RIM. Design and distribute training resources including videos, posters, brochures and job-aids.What We Are Looking For:• Successful completion of a 4-year University degree in a related field of study is required.• A designation as a Certified Records Manager (CRM) or Certified Records Analyst (CRA) is preferred• 3-5 years of experience in records management with preference given to those who bring municipal and/or government specific experience• Demonstrated experience with database management, metadata standards administration, lifecycle management for systems, performance metrics, IT best practices for data management, data mapping, data migration methods, data storage technology, system testing procedures, legacy operating systems, change management strategies, access control and version management• Demonstrated knowledge of and application of various legislative documents including MFIPPA, PHIPPA, FIPPA, GDPR, Records Retention and AODA• Exceptional skills in the areas of communication, collaboration, attention to detail, critical thinking, change management and accountability• Ability to build and foster strong and effective working relationships with various levels of the organizationWhat We Are Offering:A starting salary of $73,202 – $89,873 (Under Review) is just the beginning. The benefit package is second to none and the defined benefit plan of Ontario Municipal Employees Retirement System (O.M.E.R.S) is a pension system sought by many. |
| Please include the public link to your posting if available |
| https://careers.countyofessex.ca/?_mid_=3304 |
| Application Process |
| https://careers.countyofessex.ca/?_mid_=3304 |
| Any other important information? |
| Note:The County of Essex has implemented a Covid-19 Mandatory Vaccination Policy as a critical and necessary step to ensure a safe and healthy workplace and a safe and healthy community. As a condition of employment, all potential new hires will be required to provide proof of compliance with the Policy upon acceptance of an offer of employment.Application Process:Qualified applicants are invited to apply online at the Career Opportunities section of our website at www.countyofessex.ca by the posting deadline. Due to the volume of applicants, only selected applicants will be contacted.The County of Essex, embraces diversity and inclusion in our workforce and workplace. We are committed to building inclusive teams and an equitable environment for people to be themselves. We encourage applications from all qualified candidates and will accommodate needs under human rights legislation throughout all stages of the recruitment and selection process. Please let us know of any accommodations through hr@countyofessex.ca. Information received relating to accommodation will be addressed confidentially. This information can be made available in alternate formats upon request.Personal information is collected in accordance with the Municipal Freedom of Information and Protection of Privacy Act and will be used for the purpose of this employment opportunity only. |
Coordinator, Records and Information Management
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