Latest Faculty of Information Jobs

Administrative Assistant

Closes on Wednesday, May 17, 2023
City of Lethbridge
Galt Museum, Lethbridge AB
Full Time (Permanent)
Organization Name
City of Lethbridge
Job Title
Administrative Assistant
Job Type
Full Time (Permanent)
Galt Museum, Lethbridge AB
Posting Date
Application Deadline
$29.10 per hour
Target Audience
  • Recent Graduates
  • 0–5 Years of Experience
Job Category
  • Archives
  • Museums
  • Records Management
Job Description
The Opportunity:
As our top candidate, you will be responsible for executing on a wide variety of administrative support at both the
executive and department level, ranging from calendar management and prioritization on emerging issues — through to
preparation of a variety of documents and presentation materials, including research and project assistance. You will act in
a liaison capacity between the CEO, the Board, and other stakeholder groups; and use your seasoned organizational skills
to coordinate appointments, meetings, and information dissemination. This will include providing minute-taking in
meetings, drafting reports, and assisting with building presentations. Managing our donor databases and coordinating,
ordering, and distributing gifts as required under cultural protocols for our organization, will also be an important part of
your duties. You will field all incoming correspondence and inquiries, delegating where required, to ensure satisfactory
responses and closure on items. Planning and coordinating a variety of department activities and special events; CEO
travel and accommodation; as well as procurement support, expense reconciliation work, and file management will round
out your responsibilities.

Your professional experience and skillset:
Your initiative and mature political acumen in accurately assessing priorities and issues — plus exercising sound decisionmaking — define your success at this level of support. You are known for your successful track record of establishing
respectful, productive work relationships, and your nimble ability to manage multiple assignments. Your keen attention to
detail and articulate, concise, and tactful communication skills (both written and verbal), will also be essential to your

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Application Process